Accounts Payable Clerk

Purpose

The Accounts Payable Clerk works within a team-oriented Finance Department to effectively manage numerous daily tasks in the areas of accounts payable, accounting and financial reporting. A detail-oriented and technology proficient individual who can manage a variety of tasks under specific deadlines and can collect and process data efficiently while ensuring compliance with Metro Parks policies and procedures is required.

Example of Duties

• The Accounts Payable Clerk serves in a multi-faceted support role for the Metro Parks Finance Department. Categories of duties entail accounts payable, data entry and verification, reports processing, and related support functions.
• Assists the Finance Director, Accounting Manager and Payroll Specialist as needed.

Accounts Payable

• Processes invoices received on purchases orders (matches invoice to corresponding purchase order, scans or uploads invoice into accounting software, verifies coding, obtains approval, issues and mails checks).
• Issues refund checks for cancelled reservations and employee reimbursements.
• Maintains full accounting of all activity related to auto-pay vendors (maintains excel spreadsheet of daily activity, scans or uploads invoice into accounting software, enters invoice and coding into accounting software, records and posts the auto-payment)
• Reconciles vendor accounts with monthly statements and works with vendor to rectify any differences.
• Corresponds extensively with vendors and park staff regarding invoices, payments, etc.
• Processes credit applications for new vendors.
• Sets up new vendors in accounting software.
• Tracks status of open purchase orders and closes as needed.
• Maintains invoice documentation that satisfies audit requirements.
• Researches issues relating to expenditures; interfaces with all levels of the organization
• Schedules work to meet payment terms of vendors to avoid late charges.

Accounting Support

• Acts as back-up support for other finance department staff.
• Performs related clerical duties, answers phone calls and emails, scans, makes copies, etc.
• Tracks and reports various expenses.
• Performs special projects and other related duties as required or assigned.

Qualifications

• Education/
  
  Experience:
  
  High-school / GED required. Some experience in accounts payable or an equivalent combination of education and experience.
• Considerable skill and knowledge in the use of personal computers, Excel, and other Microsoft applications.
• Excellent problem identification, problem resolution, time management, customer service, communications and interpersonal skills.

Language

Skills:

Ability to communicate verbally and in writing with coworkers, other professionals, the general public and public officials.

Team-Oriented:
Outstanding customer service, communications, and interpersonal skills are a must as frequent interaction with park-wide staff is required.

Attendance:
Being present at the Metro Parks headquarters is an essential function and is required as part of a regular 40-hour work week.

Mathematical

Skills:

Ability to deal with non-verbal symbols in formulas, equations or graphs; ability to prepare meaningful, concise, and accurate reports.

Technology

Skills:

Demonstrated experience using computers, web-based programs, email, internet, intranet, postage machine, Microsoft Office products, Adobe, fax machines, scanners, office and personal printers, multi-line phone systems, and basic office equipment.

Reasoning Ability:
Ability to define problems, collect data, establish facts, draw valid conclusions and develop appropriate recommendations to resolve identified problems.

Licenses, Registrations:
Possession of a valid Ohio driver license, insurable by Metro Parks' insurance carrier, and ability to conform to the driving standards policy as approved by the Board of Park Commissioners.

Physical Demands:
While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time, walk/move, talk and hear.

Work Environment:
While performing the regular duties of this job, the employee regularly works in an office environment.

Other:
The ability to maintain effective, positive and beneficial working relationships with Department Directors, Managers, co-workers, other professionals and the general public is required.