Senior Accountant

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Payroll Administration Process bi-monthly payroll for approximately 70 employees using ADP. Maintain accurate employee payroll records and ensure payroll data is complete and up to date. Review and validate timesheets, timekeeping records, and other payroll inputs. Research and resolve payroll discrepancies and respond to employee payroll questions.

Coordinate payroll-related reporting and maintain compliance with applicable federal, state, and local regulations. Serve as the primary internal resource for ADP payroll administration. Maintain confidentiality of sensitive employee and payroll information. Accounts Payable Receive, review, and enter vendor invoices into Quick Books using the appropriate chart of accounts. Prepare and process vendor payments accurately and timely. Assist with vendor setup and maintenance, including collecting and maintaining W-9 forms.

Assist with annual 1099 preparation and reporting. Reconcile vendor statements and research discrepancies as needed. Accounts Receivable Receive and post payments in Quick Books. Monitor outstanding balances and follow up on past-due accounts. Maintain accurate customer and donor records. Assist with researching and resolving accounts receivable discrepancies. Generate invoices for customers, donors, and supporting organizations. General Accounting & Finance Support Maintain accurate financial records and accounting transactions in Quick Books.

Perform bank and account reconciliations. Assist with the monthly and year-end close process, including reviewing transactions, reconciling accounts, and ensuring financial records are complete and accurate. Assist with preparing and reviewing monthly financial statements and management reports. Assist with account analysis and research variances or discrepancies. Support credit card reconciliation processes. Prepare deposits and maintain appropriate supporting documentation. Assist the CFO with preparation for the annual financial audit.

Provide general bookkeeping and administrative support to the Finance Department. Assist with special projects and other accounting-related duties as assigned. Maintain strict confidentiality of financial, employee, donor, and organizational information. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada:
Based on Highspring’s discussions with its…