Hybrid Executive Assistant - Mon - Fri

Position: Hybrid Executive Assistant - Mon - Fri - 8:30am-5:30pm
** This website is operated, hosted and managed by Williams Lea Limited,*
* ** 3 Savannah Way, Leeds LS10 1AB
, United Kingdom.****. View our** .
** Williams Lea is hiring for an Executive Assistant for our Columbus office to work Monday to Friday, 8:30 am to 5:30 pm!
**** Pay**: $29.92 -$31.50/hour.
** Benefits**:
* Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
* 401k Retirement Savings Plan Including Employer Match
* Paid Time Off (PTO)
* Life Insurance
* Paid Parental Leave
* Short-term & Long-term Disability
* Healthcare & Dependent Care Flexible Spending Accounts
* Domestic Partner Coverage
* Commuter Benefits
* Legal Assistance
* Employee Assistance Program (EAP)
* Access to on-site Gym and Café
* Company Provided Parking
* Additional Employee Perks and Discounts
*
* Job duties:

*** (  denotes an “essential function”)
* Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)
* Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.
* Complex calendar and meeting coordination including ability to make decisions on behalf of supported professional
* Complex travel bookings including ability to accurately plan multi-leg international trips
* Communicate and/or respond in effective and professional manner on behalf of supported professional
* Utilize appropriate logs and/or tracking software for all administrative support work
* Ensure that job tickets are properly filled out before beginning work
* Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
* Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues
* Meet contracted deadlines for accepting, completing, and delivering all work
* Troubleshoot basic equipment problems
* Assist in developing training plans and process maps for the administrative operation
* Deliver training plans to a team of Admins
* Serve as a subject matter expert and resource for junior employees
* Interact with clients in person, over the phone, via video or electronically in a professional and knowledgeable manner
* Prioritize workflow and efficiently multi-task
* Performs Quality Assurance on own work and work of others
* Answer telephone, emails, and place service calls when needed
* Use equipment and supplies in a cost-efficient manner
* Help to foster a proactive environment of continuous service enhancement and relationship building with the client
* Adhere to Williams Lea policies in addition to client site policies
*
* Job qualifications:

*** Associate degree or advanced degree preferred.  Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history
* 5+ years’ experience supporting at the executive level in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (3) years or more.  Formal education and/or training may be considered in lieu of experience
* Excellent calendar management experience and skills, including the coordination of complex executive meetings
* Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client
* Familiar with other software programs for providing administrative support
* Previous experience scheduling travel arrangement strongly preferred.
* Previous experience providing administrative support at the executive level preferred
* Ability to interact well with all levels of management
* Able to be trusted with highly sensitive and confidential information and handle with professionalism and discretion
* Strong attention to detail; able to work…