Senior Leadership Executive Assistant

4 weeks ago Be among the first 25 applicants

ECDI is a nonprofit organization, dedicated to serving underserved and underbanked small business owners. Our goal is to assure that every entrepreneur – regardless of where they came from, where they live, their gender or their race – has access to funding and the business mentoring services they need to succeed.

We’re based in Columbus, with offices in Cleveland, Cincinnati, Akron, Portsmouth, Toledo, and Dayton. For small business clients in Ohio, Kentucky and Indiana, we serve a one-stop resource center.

ECDI is looking for a Senior Leadership Executive Assistant for our Columbus Headquarters. This position supports the CEO, President and other C‑Suite roles. The role anticipates the needs of leadership members, resolves operational issues before they arise, and handles a wide range of administrative, organizational, and executive support responsibilities. The position sometimes requires forty or more hours a week and should be available to work extended hours during busy times.

This is a 100% onsite role. The starting annual salary range is $64,000–$75,000. Candidates must be located in the Central Ohio Area.

• Provide day‑to‑day support for the CEO and President, including calendar management and arranging logistics for program travel and meetings.
• Maintain calendars and ensure all appointments are up to date.
• Manage multiple projects with various deadlines, ensuring deadlines are met.
• Assist with event logistical planning and coordination.
• Follow up with correspondence after external meetings, including thank‑you notes and meeting notes.
• Attend meetings and take notes to be provided to the executive team within 48 business hours.

• Ensure smooth coordination and communication between management and employees working remotely.
• Assist with communications, marketing materials, and other information for internal and external audiences related to program activities and fundraising.
• Interact with stakeholders inside and outside the organization via phone, conference calls, and email to gather data and address requests and questions.
• Provide excellent customer service by addressing inquiries and assisting clients in a professional manner.
• Maintain confidential information and communication.

• Provide administrative support for other ECDI employees, including scanning documents, mailings, and printing documents.
• Perform Quarterly Board Meeting management, including maintenance of board documentation, preparation of agendas, and distribution of Board Meeting materials.
• Prepare and modify documents, including correspondence, legal documents, reports, drafts, memos, and emails.
• Collect, review, and analyze complex and confidential information; create reports, charts, budgets, and other presentation materials.
• Develop and maintain an executive task list for Advancement, Marketing, and Development in line with ECDI strategic goals.
• Summarize, prioritize, and research information into concise and usable format for review.
• Help leadership team members with various life management tasks as needed.
• Obtain and distribute reports to the executive leadership team as needed.

• Maintain accurate files, documents, and profiles for necessary paper files and in appropriate tracking systems.
• Maintain a thorough working knowledge of and adhere to all ECDI policies and procedures.
• Participate in meetings and provide feedback for improvements.
• Perform other related activities, as required, to ensure department and organizational success.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Ability to maintain confidentiality.
• Comprehensive knowledge of standard office practices, procedures, equipment, and techniques.

• High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint.
• Familiarity with CRM software and/or Salesforce, a plus.
• Experience using meeting technology including audio‑visual equipment, industry…