Administrative Assistant to Chair

Join to apply for the Administrative Assistant to the Chair role at The Ohio State University Wexner Medical Center
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• Provide comprehensive administrative support to the Chair of Neuroscience, anticipating professional needs related to responsibilities.
• Perform a variety of complex and confidential administrative duties on behalf of the Department Chair.
• Act as first point of contact for all inquiries to the department's office.
• Research, collect, and summarize data and information requested by division, department, and OSU Medical Center leadership to aid decision‑making and strategic planning.
• Convey directives and information from leadership, take, type, and transcribe meeting minutes.
• Proactively manage the Chair's calendar and schedule meetings.
• Arrange complex travel plans and itineraries; compile documents for travel‑related meetings and process required forms.
• Prepare travel orders using the travel system and financial requests using Workday.
• Schedule and coordinate speaking engagements.
• Provide support for professional societies (national, regional, local).
• Assist with faculty promotion through the Appointment, Promotion, and Tenure (AP&T) process.
• Assist division administrator with various administrative functions.
• Assist with faculty recruitment and fellowship programming needs, including recruitment.

• Assist Department Administrator and Neuroscience Faculty in managing daily operations of the Department of Neuroscience.
• Assist with fiscal and human resource activities.
• Coordinate special projects, events, and reports.
• Maintain department website.
• Participate in the development of departmental policies and procedures, with shared responsibility for implementation and compliance.
• Serve as safety representative, travel coordinator, and equipment coordinator.

• High School diploma or GED.
• Certification or vocational training may be preferred.
• 1 year of relevant experience required; 2‑4 years preferred.
• Six months experience (600 hours coursework or training) in customer service or communications, including researching, analyzing & interpreting information.
• Three months experience (300 hours coursework) in budgeting.
• Six months experience (600 hours training) in operation of spreadsheet, publication, or presentation software and related computer equipment.
• Experience in an administrative support capacity, including scheduling appointments, is desired.
• Requires successful completion of a background check.
• Selected candidate may be requested to complete a pre‑employment physical including a drug screen.

The university is an equal‑opportunity employer, including veterans and disability. Final candidates are subject to a successful background check and may require a drug screen or physical during the post‑offer process.