Project Coordinator

Position: Project Coordinator
Reports To: Senior Architect/Project Manager
Classification: Non-Exempt
Date of Revision: 9/2021

Summary: Project Coordinator – responsible for providing general administrative support to the Project Team for a variety of projects.

• Provides general administrative support (correspondence processing, distribution, routine filing).
• Coordinates schedules for meetings and training.
• Conducts research and assists with statistical reports and information requests.
• Organizes, processes, distributes, files/logs, and tracks RFIs, change orders, and other construction documents.
• Assists in preparing written materials (applications, correspondence, reports, procedures, forms, guidelines) for better document control.
• Reviews, proofreads, and edits project-related documents.
• Prepares and documents meeting minutes.
• Assists in processing pay applications.
• Coordinates check requests.
• Enters project data into program management software.
• Communicates with project manager, construction administrator, and professional consultants.
• Familiar with construction/project close‑out processes.

• Experience with construction management programs and/or on construction job sites.
• Experience with architecture/engineering firm.
• Construction experience with OSHPD and/or DSA projects.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time‑management skills; proven ability to meet deadlines.
• Ability to function in a high‑paced, sometimes stressful environment.
• Extensive knowledge of administration, procedures, and project record‑keeping systems.
• Proficiency in Microsoft Office Suite (or similar software) and willingness to learn new project‑related software.

• Preferred: 4‑year degree from an accredited college or university.
• Minimum: two years of administrative experience in a fast‑paced office setting.

• Professional open‑office environment with low‑to‑moderate noise levels and collaborative work areas.
• Construction sites may involve varying temperatures, wind, dust, noise, and hazardous/dirt conditions.

• Hand/Wrist/Finger dexterity for 8 h/day, 40 h/week.
• Ability to lift a set of construction documents.
• Ability to sit for long periods; occasional light lifting.

• Full‑time; minimum 40 h/week.

• Occasional travel.

• Sponsorship may be considered.

$57,500 – $76,000

NAC is committed to the principle of equal opportunity employment. All qualified employees and prospective employees will be recruited, selected, and trained without regard to age, sex, race, color, religion, disability, national origin, veteran status, or any other legally protected status. All applicants are carefully screened, and full consideration is given to their training, education, skills, experiences, growth potential and previous work record.

This non‑discriminatory consideration will be used in all other aspects of the employment relationship. NAC will provide reasonable accommodations to qualified individuals with a disability to the extent that doing so does not create an undue hardship. NAC encourages employees and applicants to communicate any special needs for interactive process and formulation of reasonable accommodations.