Administrative Assistant

Job Title

Administrative Assistant

Medicine | Internal Medicine | Cardiovascular Medicine

Administrative Assistant within the Division of Cardiovascular Medicine in the Department of Internal Medicine who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; manages and oversees administrative functions of the clinical operations for the Division of Cardiovascular Medicine within the Department of Internal Medicine; responsible for implementing processes, workflows, policies, and procedures that ensure efficiency, transparency and compliance;

functions as liaison between Division, Central Scheduling, IHIS, Cadence team, third party vendor (where appropriate) and division access leadership; ensures required and appropriate levels of provider coverage of inpatient service, procedural and outpatient clinics, as well as special CVM programs, for both immediate need and long range planning; maintains accurate provider’s schedules and manages clinic schedule changes; coordinates and maintains appointment calendars;

schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists faculty with preparation of credentialing and promotion & tenure documents;

updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; completes project work as assigned by Division Administrator or Administrative Manager. Performs other duties as assigned.

Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.

• Location:
  
  Davis Heart and Lung Research Institute (0113)
• Position Type:
  Regular
• Scheduled
  
  Hours:
  
  40
• Shift: First Shift

The university is an equal opportunity employer, including veterans and disability. As required by Ohio Revised Code section , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly;

create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.