Administrative Assistant

Company Overview

Grid Hawk LLC () is a premier provider of utility locating and other damage prevention services. Our mission is to keep communities safe by preventing damage to underground infrastructure. We provide full-spectrum outsourced asset damage-prevention and mitigation services and solutions on behalf of utility companies. Our rapidly expanding geographic presence. Grid Hawk is led by a seasoned team of utility locating industry executives who collectively hold a best-in-class track record for safety and on-time performance.

Also supporting our mission is an array of advanced technology, the centerpiece of which is our proprietary Keystone 811 ticket routing and workforce management system. We strive to build long-term relationships with safety-focused customers who expect industry-leading service and performance.

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

The Office Administrative position will need to be flexible to align with the needs of the organization. Grid Hawk LLC is an equal opportunity employer. All employees can advance within the company, based on safety, quality, and efficiency.

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and creates presentations
• Generate reports
• Maintain and update inventory
• Receive, sort, and distribute mail
• Coordinate repairs to office equipment
• Greet and assist visitors to the office

• Excellent organizational skills and attention to detail.
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient with Microsoft Office Suite or related software.

• High school diploma required
• At least 2 years with relative experience
• Customer service 1 year (preferred)

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift at least up to 15 pounds at times.
• Reasonable accommodations are made to enable individuals with disabilities to perform essential job functions

• 8-hour shift
• Monday – Friday, OT as needed and approved

All employees are eligible to receive some form of company benefits. All benefits are available to regular, full-time employees who maintain an average of 30 hours worked per week. Qualifying employees can enjoy paid holidays and PTO. Health benefits will be available from the first of the next month following 30 days of employment. The 401k and matching program are available after their 90-day introductory period.

• Health Insurance
• Dental Insurance
• Term life Insurance
• Short-Term Disability
• Long-Term Disability
• Vision Insurance
• Flexible Benefits Plan
• 401(k) Savings Plan (Matched by the company)

All employees of Grid Hawk LLC, are assigned proper technology in order to perform all work-related duties. We will provide you the tools you need to achieve including:
Company laptop and smartphone.

Grid Hawk LLC is an equal opportunity employer. All employees could advance within the company.

In order to obtain employment with Grid Hawk LLC, candidates MUST complete a background check. Company policy requires no violations within the last 5 years. Candidates MUST pass a drug test.