Administrative Assistant – Hospital Medicine

Administrative Assistant 2 – Hospital Medicine

Location:

Starling Loving Hall (0176), Columbus, OH

Position type:
Regular (Full‑time)

Scheduled hours: 40 hours per week, First Shift

Division:
Hospital Medicine, Department of Internal Medicine, The Ohio State University Wexner Medical Center.

Salary: approximately $45,500.00–$62,500.00.

The Division of Hospital Medicine seeks a service‑oriented, professional, flexible, and adaptable Administrative Assistant to support faculty, administrators, and programs in alignment with our patient care, academic, and research missions.

• Manage and coordinate complex calendars and schedules for assigned faculty and administrators, including scheduling and coordinating meetings, conferences, educational programs, and special events.
• Organize meetings, conferences, educational programs, and special events, including logistics, catering, audiovisual support, and materials.
• Attend meetings, record minutes, and distribute documentation.
• Arrange domestic and international travel and lodging; process reimbursements and track expenses.
• Draft and prepare, edit and format professional correspondence, reports, tables, and presentation materials.
• Assist with grant applications, manuscripts, and research documentation.
• Support faculty with credentialing, promotion & tenure documentation, CV updates, and CME tracking.
• Serve as a liaison between faculty, staff, investigators, administration, and external partners.
• Answer phones, respond to inquiries, and manage incoming/outgoing mail.
• Support recruitment of faculty and staff including interview and hiring logistics and onboarding.
• Serve as a point of contact for faculty, staff, external partners and guests; detect and resolve day‑to‑day issues and convey directives.
• Maintain organized filing systems and perform divisional data entry and reporting across institutional platforms.
• Provide cross‑coverage and backup support for other administrative staff within the division.
• Perform other administrative duties as assigned.

• Strong organizational and time‑management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to manage multiple priorities and adapt to changing demands.
• Demonstrated professionalism, discretion, and confidentiality.
• Collaborative mindset with a commitment to inclusiveness and empathy.
• Initiative‑driven with a sense of ownership and determination to support team goals.
• Open to innovation and continuous improvement in administrative processes.

• Inclusiveness:
  Foster a welcoming and respectful environment for all.
• Empathy:
  Demonstrate compassion and understanding in interactions.
• Ownership:
  Take responsibility and follow through on commitments.
• Determination:
  Persevere through challenges with a solutions‑oriented approach.
• Sincerity:
  Communicate honestly and build trust.
• Innovation:
  Seek creative ways to improve workflows and support the mission.

High School Diploma or GED.

Experience:

Six months (600 hours) using computers to generate a variety of materials; six months in office practices and procedures; six months in customer service. Background check required; possible re‑employment physical and drug screen.

Career roadmap:
Business Planning and Operations, Administrative Assistance, Individual Contributor – Technical, Level T2.

The university is an equal opportunity employer, including veterans and disability. The Ohio State University provides equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.