Administrative Assistant

Kelsey Jones is seeking a motivated and detail-oriented Transaction Coordinator & Marketing Assistant to join her real estate team. This in-office position is ideal for someone who is organized, self-motivated, and thrives in a fast-paced environment. The role combines administrative excellence with creative marketing support, helping ensure smooth transactions while contributing to the growth and visibility of the team’s brand.

• Manage all administrative duties related to real estate transactions from contract to close.
• Serve as the main point of contact for agents, clients, lenders, title companies, and vendors.
• Review contracts, addendums, and disclosures for accuracy and compliance.
• Track key dates and deadlines, ensuring timely completion of all transaction milestones.
• Maintain organized transaction files in accordance with brokerage and legal requirements.
• Coordinate inspections, appraisals, and closings while keeping all parties informed.
• Provide consistent communication updates to ensure a smooth client experience.

• Assist in the creation and distribution of marketing materials, including flyers, social media posts, listing presentations, and email campaigns.
• Coordinate listing launches, scheduling photography, writing property descriptions, and managing MLS input.
• Support marketing campaigns, community events, and client appreciation initiatives.
• Track and report marketing performance metrics.

• Strong organizational skills with excellent attention to detail.
• Self-motivated and able to manage multiple priorities effectively in a fast-paced environment.
• Excellent communication and customer service skills.
• Tech‑savvy and comfortable learning new software and systems.
• Proficient with CRM systems and marketing tools (e.g., Canva, Mailchimp, social media platforms).
• Dependable, professional, and a positive team player.
• Bonus:
  Experience in real estate or transaction coordination is preferred but not required.

• Always communicate in a professional manner.
• Follow the Company Dress Code (Business Casual).
• Employee will sign a Confidentiality Agreement.

• Employment Type:
  
  Full-time
• Reports To:
  
  Kelsey Jones, Team Lead
• Pay range: $40,000 to $50,000 annual salary
• Paid time off provided
• Monday to Friday 8:30 AM to 5 PM in‑office (RE/MAX Partners, 106 S High Street, Dublin, OH 43017)
• Health and 401K benefits are not provided

Kelsey Jones is an experienced REALTOR® with RE/MAX Partners who has been helping clients buy and sell their homes for over a decade. As a licensed real estate agent in Ohio, Kelsey specializes in working with first‑time home buyers in the Columbus market. With her expertise and guidance, Kelsey makes the home‑buying process a breeze and ensures that her clients find the perfect home to put down their roots.