Parish Administrative Assistant - Our Lady of Peace

Position Status: Full-Time
Department: Parish Office
Reports To: Business Manager
Classification: Non-Exempt
Location: Our Lady of Peace Catholic Church, Columbus, Ohio

The Parish Administrative Assistant supports the daily administrative operations and pastoral mission of Our Lady of Peace Catholic Church. As a primary point of contact for parishioners, visitors, clergy, staff, volunteers, vendors, and members of the broader community, this position provides welcoming, professional, compassionate, and confidential assistance consistent with the teachings and values of the Catholic Church.

The Parish Administrative Assistant provides administrative and clerical support to the Pastor, Business Manager, parish staff, and ministries; maintains parish information and records; assists with parish communications and scheduling; supports sacramental and liturgical administration; and helps ensure the parish office operates efficiently and serves the community with hospitality and respect.

Because this position frequently receives sensitive personal, pastoral, sacramental, and financial information, the Parish Administrative Assistant must demonstrate excellent judgment and maintain strict confidentiality.

• Serve as a welcoming first point of contact for parishioners, visitors, prospective parishioners, and members of the community.
• Answer and appropriately direct telephone calls, emails, correspondence, and in-person inquiries.
• Receive visitors and determine how best to assist them or connect them with the appropriate clergy or staff member.
• Provide administrative and clerical support to the Pastor, Business Manager, and other parish staff as assigned.
• Prepare correspondence, letters, forms, reports, mailings, labels, and other parish materials.
• Receive, sort, and distribute incoming mail and deliveries.
• Maintain organized electronic and paper filing systems.
• Order and maintain appropriate office supplies.
• Assist with copying, scanning, filing, mailing, and document preparation.
• Coordinate routine parish office activities and help maintain an orderly, professional, and welcoming office environment.

• Assist with maintaining accurate parishioner and household records in the parish database.
• Process new parish registrations and changes to parishioner information.
• Update addresses, household information, membership status, and other parish records as appropriate.
• Prepare reports, mailing lists, labels, and other information needed by parish staff and ministries.
• Protect confidential parishioner information and ensure records are handled appropriately.

• Assist clergy and parish staff with administrative preparation for Baptisms, First Communion, Confirmation, Marriage, funerals, and other sacramental or liturgical activities.
• Maintain sacramental records and registers as assigned and in accordance with parish and diocesan requirements.
• Prepare sacramental certificates, correspondence, and documentation as authorized.
• Respond appropriately to requests from individuals or other Catholic parishes for sacramental information.
• Assist with scheduling Mass intentions and maintaining related records.
• Provide administrative support for funerals and other pastoral needs, recognizing that individuals and families may be experiencing grief or difficult circumstances.
• Coordinate information with clergy, staff, parishioners, families, and ministry volunteers as appropriate.

• Maintain parish calendars and scheduling information as assigned.
• Assist with scheduling parish meetings, ministry activities, sacramental appointments, and use of parish…