Executive Assistant

Description We are looking for an experienced Executive Assistant to support senior leadership at a mission-focused nonprofit serving youth experiencing homelessness. This contract opportunity with potential for a permanent role is ideal for someone who brings sound judgment, professionalism, and a highly organized approach to managing competing priorities in a fast-moving environment. The person in this role will help maximize executive effectiveness by coordinating schedules, communications, meetings, and logistics while maintaining discretion and strong stakeholder relationships.

Responsibilities:

- Manage a dynamic executive calendar by prioritizing appointments, resolving scheduling conflicts, and ensuring time is aligned with key organizational priorities.

- Coordinate virtual and onsite meetings, including arranging logistics, preparing agendas, confirming attendees, and supporting smooth execution from start to finish.

- Organize business travel by booking transportation, lodging, and related itinerary details while anticipating changes and adjusting plans as needed.

- Serve as a central point of contact for internal teams, board-related interactions, and external partners, helping streamline communication with executive leadership.

- Prepare meeting materials, briefing documents, and follow-up items so leadership is informed, prepared, and able to act efficiently.

- Provide high-level administrative support through correspondence management, document handling, and tracking of important deadlines and action items.

- Assist with project coordination by monitoring progress, organizing information, and helping move strategic and operational initiatives forward.

- Maintain office supply levels by monitoring inventory, placing orders, and ensuring essential materials are available for day-to-day operations. Requirements - 5+ years of experience providing executive-level administrative support in a complex, fast-paced organization.

- Demonstrated success managing high-volume calendars, scheduling priorities, and changing executive needs with accuracy and discretion.

- Experience coordinating travel arrangements, meetings, and event logistics for senior leaders.

- Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.

- Proficiency with Google Calendar and other standard administrative tools used for scheduling, communication, and document coordination.

- Excellent organizational and project support skills, with close attention to detail and follow-through on multiple concurrent tasks.

- Ability to exercise sound judgment, maintain confidentiality, and remain composed in a mission-driven, evolving environment. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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