Program Management Office; PMO​/Document Controls

WSP is currently initiating a search for a Program Management Office (PMO)/Document Controls staff member to work out of Columbus, OH. Be involved in the program and projects with our USPS Teamand be a part of a growing organization that meets our client’s objectives and solves their challenges.

• Track contract and project related funding, monthly invoices and update various tracking spreadsheets to support our project managers and the Program Manager;
• Interface with subcontractors to ensure invoices are submitted on time and according to subcontractor agreements;
• Assistance in various procurement protocols and checklists working with the Program Team;
• Aid project managers in cost and technical proposals and project delivery;
• Documentation management (copy, mail and file any documentation that pertain to projects or office);
• Deliverable support activities related to submissions, proposals and reports to clients and internal managers.
• Provides administrative support to Business Line Leaders, Local Business Leaders and Senior Project Managers in federal programs including scheduling of team/project/client meetings and drafting of minutes, follow-ups, communication, and coordination of activities in an office or project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support).
• Responsible for technical/project assistance, document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and program administration.
• Analyze and provide executive summary tables or reports from large data sets.
• May assist marketing leads with tracking of RFPs and proposal timelines, and provide proposal delivery assistance.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

• 5+ years of experience in administrative project support
• Bachelors degree, or equivalent
• Self-starter capable of leading tasks with little direction or supervision
• Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests and other employees in the office
• Demonstrated advanced skill using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations
• Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
• Positive employee engagement is a priority.
• Must possess excellent interpersonal and written and verbal communication skills
• Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked.
• Must be able to prioritize assignments with no supervision along with time management, resourcefulness, fine attention to detail and follow-through.
• Must be a strong team player.
• Must be able to use discretion and confidentiality.
• Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed.

• 3 years of experience working with USPS projects.
• Experience in the engineering consulting industry is preferred
• Knowledge of Oracle and Adobe Professional is preferred

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the…