Administrative Professional ; PN

All job postings will expire at 11:59 PM Eastern Time on the Final date to receive applications.

Health

246 North High Street, 1st Floor
Columbus, Ohio, 43215
United States

$22.59/hour

Permanent
- Full Time

Monday
- Friday; 8am - 5pm

Classified

OCSEA

Administrative Support/Services

Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

The goal of the Bureau of Infectious Diseases (BID) is to prevent and control the spread of infectious diseases (e.g., foodborne outbreaks, general infectious diseases, healthcare-associated infections, influenza, meningitis, tuberculosis, vaccine-preventable diseases, waterborne outbreaks, zoonotic diseases and vector-borne diseases).

The bureau works closely with local health departments (LHDs), healthcare providers and laboratories to ensure that infectious disease reports are reviewed and investigated timely; the program provides technical expertise and coordination to LHDs, healthcare providers, laboratories and where appropriate, the general public.

ODH is seeking to fill an Administrative Professional 1 position within the BID Immunization Program. This position will provide routine administrative support, make recommendations regarding program activities and assist in developing new procedures related to established program policy. This position will:

• Provide coverage of BID’s main telephone lines (e.g., answers, screens and transfers inbound routine calls and emails regarding program information) and refer more complex calls (e.g., data requests) to supervisor or other appropriate authority
• Prepare, sort, route and distribute mail
• Maintain filing system
• Research requests for information and data
• Use Microsoft Office and/or other applications (e.g., Administrative Document Tracking System, Workflow Integrated System Enterprise) to produce (i.e., transcribe, format, type, and/or proofread) copies of various documents from rough written draft or dictation (e.g., manuals, publications, pamphlets/brochures, directories, forms, tables, meeting minutes, or other material of technical or confidential nature)
• Independently provide explanation of activities of the Immunization Program functions to internal and external customers, compile data, prepare reports and gather statistics
• Track numerical reports of vaccine usage and inventory reports from public clinics (e.g., follow up on missing or late reports from clinics, collect all reports and enter into database)
• Operate and monitor electronic fax and email accounts
• Input data (e.g., data submissions) into Microsoft Excel spreadsheets as submissions are received and processed

Normal working hours are Monday through Friday, 8:00am to 5:00pm. This is an hourly position, with a pay range of 27 on the OCSEAPay Range Schedule.

Unless required by legislation, the selected candidate will begin at Pay Grade 27, Step 1 of the union (OCSEA) Pay Range Schedule ($22.59 per hour), with an opportunity for pay increase after six months ($23.28 per hour) of satisfactory performance and then a yearly raise thereafter.

Official educational transcripts are required for all post-secondary education claimed on the application before a formal job offer can be made. Transcripts must be provided within five (5) working days of the request; failure to provide them will cause elimination from further consideration. Transcripts must be originals sent directly from the institution featuring an…