Administrative Assistant - Environmental Services

Columbus, OH, US

EMH&T is currently seeking a professional Administrative Assistant to join our team located in Columbus, OH. You will report to the Director of our Environmental Services providing administrative support to the environmental team.

Provides dependable day-to-day administrative support following EMH&T established procedures. Independently handles recurring administrative responsibilities after training and supports the team with accurate, timely, and professional support.

• Provide administrative support to department leadership and technical staff.
• Prepare, format, and assist with proposals, correspondence, reports, transmittals, and electronic document submittals.
• Establish and maintain project records, project setup information, and supporting documentation within company systems.
• Coordinate meetings, conference room arrangements, calendars, and meeting logistics.
• Preparation of meeting materials such as agendas, record meeting minutes.
• Process employee expense reports and support client invoicing activities to ensure accuracy and timely submission.
• Maintain electronic filing systems and document control procedures.
• Coordinate mail, courier, and shipment services, including occasional delivery of project materials.
• Maintain records related to employee professional development and professional organization participation.
• Support employee engagement, team building, and community involvement initiatives.
• Provide reception and client support as necessary. Reception support includes coverage of the front desk, when asked.
• Perform other administrative and operational duties as assigned. Including front desk
• Some local travel may be required.

• Excellent organizational, planning, and administrative skills.
• Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, as well as PDF editing software.
• Strong document management, document control, and quality assurance capabilities.
• Exceptional attention to detail and commitment to accuracy.
• Effective time management and the ability to prioritize multiple assignments and deadlines.
• Strong verbal and written communication skills.
• Excellent interpersonal skills and the ability to build positive working relationships with internal and external stakeholders.
• Ability to exercise discretion and maintain confidentiality.
• Demonstrated professionalism, accountability, and customer-service orientation.

• Administrative experience in a professional business environment.
• Experience providing administrative support to senior-level leadership.
• Advanced proficiency with Microsoft Office Suite required.
• Experience supporting professional services, consulting, engineering, or project-based organizations is preferred.

Performance will be evaluated based on the employee’s ability to:

• Deliver accurate, high-quality work products within established deadlines.
• Effectively prioritize and manage multiple assignments while maintaining attention to detail.
• Maintain accurate project records, documentation, filing systems, and administrative processes.
• Provide responsive, professional, and effective support to leadership, project teams, clients, and external stakeholders.
• Process project accounting, invoicing, and expense-related activities accurately and timely.
• Demonstrate initiative, sound judgment, reliability, and accountability in completing assigned responsibilities.
• Communicate clearly and professionally while fostering productive working relationships across the organization.
• Maintain confidentiality and uphold company standards, policies, and procedures.
• Demonstrate a commitment…