Office Manager at WPFA satellite campus

Office Manager

The School Office Manager is the gate-keeper of the school office, providing a warm and welcoming atmosphere for students, staff, parents and visitors. He or she also completes administrative tasks and supports the school administration.

Duties and Responsibilities Include but not limited to:

• Prepare for and manage all files needed for State and Federal audits, FTE audits, food audits, file reviews and CSADM audits for assigned school(s).
• Maintain and manage student files including student enrollment records, medical records, achievement records, and other appropriate student data as required.
• Must request and obtain a COMPLETE student file for all new students that had attended a previous school or educational facility.
• Work in conjunction with EMIS Coordinator, Administrative Coordinator, and Grade Books/Attendance Coordinator regarding audits, attendance, data submission, and record keeping.
• Monitor and submit McKinney-Vento paperwork for homeless students per the McKinney-Vento Homelessness Assistance Act.
• Keep accurate records of food service reimbursements for the Federal Food Service Program. Track, maintain, and report Free and Reduced Lunch programs in a timely manner.
• Coordinate and assist student transportation with local transportation departments.
• Administer medication, only if required, and only as expressly outlined in Student Handbook. Keep all medications locked and maintain all medical documentation.
• Serves as school "gatekeeper" for all student records. OM must maintain and require a sheet for staff to sign in and sign out all office files. All requests from school districts for student records must be complied with within 48 hours.
• Mails home all pertinent letters to parents and students as required by Principal and Superintendent, including, but not limited to, summer enrollment confirmation letters, open house notifications, HQT letters, Title I program notification letters, "Dragon Grams", student absences/truancy notifications
• By November 1st, Kindergarteners and 7th graders have submitted all appropriate immunization records that meet the State of Ohio Department of Health's immunization schedule.
• By November 1st, K-1 students have received all necessary vision and hearing screenings to meet State requirements ODH Vision screening requirements and ODH Hearing screening requirements.

Qualifications

• Minimum of high school diploma or equivalent.
• At least two (2) years of experience in business management or a similar field preferred.
• Bilingual both written and verbally in Spanish/English preferred but not required.
• Satisfactory completion of federal and state required criminal history checks.

Knowledge, Skills, Abilities and Personal Characteristics

• To perform this job successfully an individual must have knowledge of Microsoft Office Suite, (Word, Excel, One Note, Power Point) and a familiarity with Google Workspace and other Performance Academies School Systems software programs.
• Knowledge of good telephone etiquette with the ability to deal tactfully and confidently with callers and visitors
• A courteous and pleasant personality
• Strong organizational skills for multitasking and prioritizing responsibilities
• Must possess sensitivity to confidential information and hold a high standard of integrity
• Work with courtesy, tact, and diplomacy in dealing with others, and the ability to work as part of a team
• English usage, spelling, grammar and punctuation
• Business letter and report writing techniques
• Business office telephone techniques and etiquette
• Basic math used in an office environment
• First aid and CPR procedures
• Principles of leadership, office organization and management, public relations, and training.

Working Conditions

• Ability to travel when requested.
• Dexterity to operate…