Payroll & Business Operations Specialist

Payroll & Business Operations Specialist

We are seeking a motivated Payroll & Business Operations Specialist to join our team and play a key role in supporting our company’s growth and success. This role calls for strong attention to detail and a solid understanding of payroll processes, compliance, and employee data management. As a Payroll & Business Operations Specialist, you’ll ensure accurate, timely payroll for a multi‑state workforce while supporting key functions like consultant onboarding and benefits administration.

You’ll have the opportunity to expand your expertise, drive process improvements, and make a meaningful impact across our growing organization.

• Monitor and track consultant hours through weekly timesheet submissions
• Reconcile approvals across Vendor Management Systems, proactively follow up on missing entries, and ensure complete and accurate collection of all timesheet data.
• Process bi‑weekly payroll accurately for 300+ employees across nearly all 50 states
• Ensure proper calculation of wages, overtime, commissions, bonuses, garnishments, and deductions
• Work with payroll provider to maintain compliance with federal, state, and local wage and hour laws
• Administer payroll tax filings, W‑2s, and year‑end reporting
• Reconcile payroll reports and general ledger entries

• Maintain accurate employee payroll records, including new hires, terminations, pay changes, and benefit deductions
• Partner with HR to ensure accurate benefit, PTO, and leave tracking
• Support timekeeping system administration and troubleshooting

• Support internal and external payroll audits
• Assist with state registrations, unemployment claims, and workers’ compensation audits to maintain regulatory compliance.
• Prepare clear and accurate payroll reporting for Controller and leadership
• Identify opportunities for process improvement and implement efficiency measures to streamline payroll and operational workflows.

• Respond to employee payroll questions with professionalism and confidentiality
• Educate employees on pay statements, deductions, and tax with holdings
• Assist with consultant onboarding process ensuring timely and accurate completion of all new hire paperwork and administrative setup.

• Bachelor’s or associate’s degree in accounting or business studies and 1‑2 years’ experience preferred
• Prior experience with multi‑state payroll administration
• Fluency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), Excellent in Excel
• Prior experience using accounting software (Sage Intacct is preferred but not required)
• Excellent analytical and problem‑solving skills
• Strong attention to detail
• Time management & ability to meet weekly deadlines (for invoicing, timesheet entry, etc.)
• Organizational skills to track status of multiple weekly tasks
• Opportunity for comprehensive on‑the‑job training and mentorship, ideal for a motivated individual ready to learn and grow in payroll and business operations.

• A growing IT Solutions Company working with disruptive technologies and innovative solutions for our clients
• A Service‑Oriented environment with the opportunity to participate in ongoing quarterly volunteering events
• An award‑winning culture of innovative and excellent performers
• Unlimited PTO and flexible working environment with a downtown office in the heart of Columbus
• Medical benefits (including family) 50% covered premiums, 401(k) plans and short/long‑term disability
• Vision insurance, Paid maternity and paternity leave, Disability insurance

• Entry level

• Full‑time

• Accounting/Auditing and Administrative

• Staffing and Recruiting
• IT Services and IT Consulting