Payroll Specialist

Purpose

Prepares and maintains payroll, personnel and financial records and reports and assists with the implementation of compensation and benefit administration.

Example of Duties

Payroll Processing:

Ensure complete and accurate payroll processing on a bi-weekly basis. This requires consistent interaction with park managers to ensure timecard accuracy.

Enters payroll data into the Franklin County payroll system (MUNIS).

Obtains approval for each bi-weekly payroll and is responsible for determining the exact amount to transfer to our Franklin County payroll account for each bi-weekly payroll.

Enters and posts the final payroll from MUNIS reports into financial management system BS&A Software.

Responds to employee payroll questions.

Employee Data Management:

Implements employee salary increases or adjustments.

Maintains Park District payroll records.

Maintains personnel records for change of address, W-4 forms, local and/or school district income taxes.

Prepares and maintains employment and separation from employment data.

Completes employment verification telephone inquiries.

Establishes and maintains new employee payroll records, including interface between onboarding software (Neo Gov) and payroll software (MUNIS).

Tracks various accruals for employees.

Employee Benefits Administration:

Processes employee benefits and maintains related files.

Tracks employee monthly health care contribution by budget center and posts that information into BS&A Software.

Assists employees with benefit enrollment, claims, benefit changes and questions.

Monitors annual leave balances.

Assists with Workers' Compensation and Unemployment Compensation claims and maintains related records.

Coding and tracking of various types of leave (FMLA, Jury Duty, Military, Funeral, etc.)

Accounts Receivable Duties:

Prepares deposit tickets and deposits all checks received into the District bank account.

Determines correct general ledger coding and posts receipts into BS&A Software.

Tracks and posts monthly golf course and reservation revenue into BS&A Software.

Maintains cash journal tracking.

Maintains petty cash fund reporting.

Financial Reporting and Other Duties:

Prepares and maintains reports related to compensation and benefits.

Assists in the preparation of annual salary and benefits budget.

Prepares monthly payroll reports and other reports as requested.

Performs special projects and related duties as required or assigned.

Serves as backup personnel for accounts payable staff.

Assists with annual audit processes by generating and providing all payroll related schedules.

Ensures confidentiality of records, including maintenance of locked files and safe.

All other duties as assigned.

Qualifications

Education/

Experience:

Completion of secondary education (high school or GED)

Specialized training or education such as completion of certification programs, technical school graduation, business college graduation, etc. is highly desirable.

Some accounting or payroll experience required.

Skills in fund accounting, data entry, payroll, accounts payable and receivables, personal computer operations.

Intermediate Excel and Word skills.

Excellent customer service, communications and interpersonal skills.

Preference given for experience with MUNIS payroll system and/or modules.

Preference given for experience with BS&A Software.

Preference given for a notary public.

Team-Oriented:

Works on a team with the finance department staff. Outstanding customer service, communication and interpersonal skills.

Attendance:

Being present at work is an essential function of the position.

Technology

Skills:

Demonstrated experience using computers, web-based programs, e-mail, internet, intranet, postage machine, Microsoft Office products, Adobe, fax machines, scanners, office and personal printers, multi-line phone systems, and basic office equipment. Ability to learn relevant computer programs.

Language

Skills:

Ability to communicate verbally and in writing with coworkers, supervisors, Franklin County employee benefits, insurance, fiscal, payroll and personnel offices, employee family members, companies and banks verifying employment, Human Resources personnel, Bureau of Employment Services…