Physical Security Project Specialist

The Physical Security Project Specialist leads security system installation and service projects across the enterprise, from planning through closeout. Within approved scope, budget, security standards, and delegated authority, this role manages schedules, spending, and vendor commitments; coordinates resources and customer communications; and maintains accurate project records. Working with overall project leads, internal teams, customers, and vendors, the coordinator identifies risks, implements mitigation plans, independently resolves day-to-day issues, and escalates decisions beyond delegated authority with recommended solutions and their impacts.

The role provides timely updates to support on-time delivery, quality, and customer satisfaction.

• Lead the Physical Security portion of assigned projects from planning through closeout; manage vendors, schedules, critical milestones, and spending within approved project scope, budget, and security standards. Track schedule and cost variances and elevate those requiring approval.
• Identify project risks and dependencies, implement mitigation plans with vendors and internal stakeholders, and independently resolve day-to-day issues within delegated authority. Responsible for making decisions within the approved scope, budget, and security standards.
• Keep internal stakeholders and assigned resources informed of project status, upcoming milestones, risks, and decisions or support needed.
• Attend project calls with vendors and internal teams; document decisions, action items, and follow-up commitments.
• Maintain an organized archive of project correspondence, photos, designs, vendor agreements, and closeout documentation; manage passwords in accordance with company policy.
• Ensure version control, naming conventions, and document retention align with company standards.
• Review aging requests, service tickets, and projects; follow up with vendors or internal stakeholders as needed.
• Create and maintain vendor dashboards to track commitments and progress.
• Publish and improve internal dashboards and reports that summarize project and service activity for leadership and project teams.
• Verify project and service closeout, including site confirmation, final invoicing, and updated records.

• Create and manage purchase orders (POs); support recurring monthly revenue (RMR) processes.
• Coordinate vendor invoicing for RMR, projects, and service tickets; follow up on past-due balances.
• Reconcile invoice discrepancies with vendors and internal finance and accounts payable (AP) teams.

• Organize competing priorities, adapt to changing needs, and follow through to completion, both independently and as part of a team., Required
• Build productive relationships across organizational levels, communicate clearly, and obtain timely responses from vendors and stakeholders., Required
• Validate data, identify trends and dependencies, and investigate discrepancies. Independently resolve day-to-day issues within delegated authority; recommend solutions and elevate decisions beyond that authority with their scope, budget, schedule, and security-standard impacts., Required
• Maintain accurate, complete records; apply document-control standards consistently; and identify opportunities to improve tracking and reporting processes., Required
• Exercise discretion with sensitive site, vendor, and security information; follow Ryder requirements for authorized access, credential protection, records retention, approved procurement, and ethical supplier relationships., Required

• Bachelor's Degree in Business, Construction, or a related field, or 3 years of professional experience in security or a related field, including project coordination, operations, or vendor management., Required
• One (1) year to Three (3) years or more in Project coordination, Required
• One (1) year to Three (3) years or more in Evaluation, design, and installation of physical security systems, Required
• Three (3) years to Five (5) years or more in Professional experience in security or a related field, Required
• Physical security technologies, systems, and software platforms Advanced, Required
• Drawing review and markup tools, such as CAD software, Bluebeam, or Adobe Acrobat Pro Advanced, Required
• Information technology and security best practices Advanced, Preferred
• Dashboard tools, such as Power BI, Tableau, or Data Studio, and KPI reporting Advanced, Preferred

Travel - Yes, 20-30%

Target Bonus -…