Event Specialist

Event Specialist# Careers## Event Specialist Apply:
Columbus Campus:
Full time:
Posted Today:
R161233

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Job Title:

Event Specialist## Department:

Advancement | Events
** Position Overview
** This is a term, full-time position with an appointment of up to three years. Reporting to the Assistant Director of Advancement Events, the Advancement Events Specialist plays an important support role within the Advancement Events team by supporting the department's Managers, Assistant Directors and Director with tasks related to both upcoming events and the department's operations. Additionally, the Advancement Events Specialist is responsible for a small portfolio of independently managed events and will develop plans, make decisions and implement those events in partnership with engagement and fundraising experts.

Also provides on-site assistance for other departmental events as needed. The Advancement Events Specialist is expected to have strong customer service, organizational, multi-tasking, and time management skills, and experience working with Microsoft Office.

All members of External Affairs are part of creating a culture that inspires an exceptionally multifaceted and talented team and are expected to exhibit The Ohio State University’s Shared Values. The Office of External Affairs is committed to acting with kindness, respect, and integrity at all times and welcoming our colleagues’ ideas, voices, and perspectives, acknowledging that we are better together.
** Duties and Responsibilities
** 70%
Operations and Office support:
Supports event managers or leadership with various event related tasks such as vendor relations and internal partner support coordination. Executes event related and operational tasks including ordering event supplies, maintaining inventory, printing and organizing day of event materials (nametags, lists, etc.), sending and reviewing (RFPs), making sure data is captured in customer relationship management system (TAS), budget tracking, and sending surveys and compiling results, entering fiscal requests for event partners.

Provides on-site assistance with other departmental events as needed including set-up, registration, greeting, directional, tear-down; performs other duties as assigned.
20%
Develops plans, makes decisions, and implements a portfolio of smaller scale events;

Acts as planner and central contact and decision maker for all things related to owned events, establishes event goals/objectives with input from event owner and develops follow up plans to ensure ROI.Prepares budget and monitors expenses for assigned events.

Communicates with both internal and external partners to ensure event success.

Negotiates contracts with outside vendors and makes sure data is captured in TAS.  10%
Works on special projects and other duties as…