Payroll Specialist

Job Overview

Payroll Specialist at Vista America – apply and join our aviation ecosystem.

• Process and verify payroll for new hires and terminations for assigned employee groups, ensuring accuracy and compliance with multi‑state regulations.
• Maintain and audit payroll records, ensuring accurate processing of deductions, timecards, and employee leave balances.
• Support quarterly and annual payroll activities, including W‑2 reviews and corrections.
• Assist with state and local payroll tax filings using ADP and other tools.
• Generate and review payroll reports for accuracy and compliance; create and maintain payroll templates, forms, and calendars.
• Research, resolve, and promptly respond to payroll inquiries, including paycheck issues, W‑2 questions, and bonus payments.
• Collaborate with HR, Accounting, and Operations to resolve payroll discrepancies and participate in special projects, audits, and other duties.

• Contribute to process optimization and documentation of payroll procedures.
• Collaborate with HR, Accounting, and Operations to resolve payroll discrepancies.
• Participate in special projects, audits, and other duties as assigned.

• Attention to Detail – Maintains accuracy under pressure and handles confidential data with integrity.
• Organization & Planning – Prioritizes workload and manages multiple tasks effectively.
• Collaboration – Works cooperatively with colleagues across departments.
• Technical Expertise – Demonstrates proficiency in payroll systems, multi‑state taxation, and reporting tools.
• Communication – Provides clear, professional, and empathetic communication with employees at all levels.

This position will require travel.

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred.
• Minimum of 5 years of multi‑state payroll experience supporting large employee groups.
• Experience processing both exempt and non‑exempt payrolls (FLSA overtime calculations).
• Strong working knowledge of payroll tax regulations, garnishments, and leave tracking.
• Experience with ADP Workforce Now strongly preferred.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Strong analytical, problem‑solving, and customer service skills.
• Ability to maintain confidentiality and handle sensitive employee information.

• Medical, Dental, and Vision plans.
• 401(k) plan with generous company match and full vesting.
• PTO accrual – Increased based on years of service.
• Company Paid Life, Short, and Long Term Disability Insurance.
• Employee Assistance Programs.
• Mental Health Wellness Program.
• Air Travel Benefits & Customized Travel Site with Delta Airlines.

The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. All persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.