Accounts Payable Specialist

Recruiter (Professional Division) at Dawson Accounts Payable Admin Luxury Aviation

$21.00-$22.28 per hour

Monday-Friday, 8:00am-5:00pm

Contract for at least one month (potential to extend)

• Opportunity to work for a growing, luxury brand
• Opportunity to make a direct impact by hiring professionals who shape the passenger experience

• Research, collect, and analyze customer and intercompany domestic and international flight service invoices—including catering, ground handling, international fees, and fuel—to ensure invoiced expenses comply with contractual terms, financial policies, and regulatory requirements; approve or reject invoices accordingly.
• Validate invoice accuracy and provide timely, reliable information to accounting teams to support monthly intercompany billing, accruals, and financial close processes.
• Ensure all invoice review and approval activities comply with applicable regulatory and internal control requirements, including FAA, IRS, Sarbanes‑Oxley, and company policies.
• Prepare comprehensive quality audit reports to identify data integrity issues, billing discrepancies, and process gaps; investigate root causes and work directly with vendors to resolve issues and secure appropriate credits or adjustments.
• Triage and resolve complex expense reconciliation issues in collaboration with management and cross‑functional business unit liaisons, applying effective dispute resolution and problem‑solving techniques.
• Develop and maintain strong working relationships with internal stakeholders and external vendors; partner with Operations and other business units to provide invoice analysis and cost data in support of bid proposals, supplier evaluations, and contract negotiations.
• Prepare ownership, invoicing history, and ad‑hoc analytical reports to identify invoicing trends, support quality reviews, and provide actionable recommendations to management and sales regarding vendor performance and cost‑saving opportunities.
• Collaborate with IT and other support teams to ensure vendor profiles, payment processes, and system or policy change requests are accurately implemented; participate in contract, product, and policy update briefings and perform other duties as assigned.

• Bachelor’s degree in business administration or finance
• 0‑2 years of experience
• Service‑oriented
• Strives for positive results

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