Proposal Writer

Summary of Position Functions

The Proposal Writer will handle the creation and delivery of proposals (RFPs, RFQs, RFIs), grants, and PowerPoint presentations. This role also involves developing marketing materials and executing a range of marketing activities to enhance the company's service promotion.

Essential Position Functions

• Prepares, writes, and edits content for items such as RFPs, RFQs, RFIs, and grants.
• Gathers information from client websites. Distributes and creates a timeline for completion.
  
  Buildsdocumentsandprovidewritingsupport,packagesubmittals,answers sub-requests from clients, and insurance and bond requisitions as needed for proposals and grants.
• Maintainsandcreates marketing information/resources, including case studies, project photos, reference letters, team resumes/bios, pre-and post-project information template, project analytics spreadsheet, brochures, presentations, photographs, files, and proposal database.
• Managestheprintingandbindingoflargesalesdocuments including RFPs,IGAs,Install Agreements, GSAs, and Presentations.
• Writes contentforpress releases, email campaigns, intranet, webinars, presentations, client videos, marketing collateral, social media, and other marketing-related initiatives.
• Prepare and submit applications for Local,State,and National
  
  Awards.
• Oversees the upkeep of the customer relationship management (CRM) database to maintain current information on clients and prospects including identifying duplicate accounts, contacts, and incorrect/undeliverable emails, working with sales to correct the information, and preparing contact lists to be imported into the CRM.
• Preparesforandattendstradeshows/company-sponsored events(e.g.,manage materials for booth, coverage at the booth, check‐in, attendee tracking, and outreach).

Note:

The statements contained herein describe the essential functions of this position but should not be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

Non-Essential Position Functions

• Other duties as assigned.

Supervisory Responsibilities

• None at this time.

Education and Qualifications

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree (B.A.) from four-year college or university; and five years related experience and/or training; or equivalent combination of education and experience.
• Three – five (3-5) years of experience and knowledge of the A|E|Cindustries, specifically Energy Service Companies (ESCOs), is highly preferred.
• Experience with Salesforce, Hub Spot, Qorus Docs, and/or Qvidian isaplus.
• Experienceintheuseofmultimediaandcreativitysoftwareproducts, especially Adobe Suite software(i.e.,Photoshop, InDesign, Illustrator) to design proposals, cover sheets, brochures, and advertisements.
• Strongunderstandingof Energy Performance  Contracting fieldis preferred.
• Strong project management skills are preferred.
• Must be able to travel by car and plane.

Knowledge, Skills, and Abilities

• Knowledge of business services and processes is required which can be obtained through intellect, technical inclination, and dedication to gain such knowledge.
• Knowledge (Intermediate to advanced) of various operating systems, software products (e.g. MS Office, etc.), is required.
• Ability to work independently and efficiently manage time / workload, prioritize tasks. and tactfully negotiate priority with end users.
• Abilitytoworkcollaborativelywithmultiplesubjectmatterexpertswhilesynthesizing information.
• Ability to effectively speak and communicate information and respond to questions from customers and staff.
• Ability to work under deadline pressure and extra hours if needed.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to analyze and define problems, collect data, establish facts, and draw valid conclusions.
• Ability to write presentations, articles, routine…