Legal Administrative Assistant; U

Position: Legal Administrative Assistant (U) (Vacancy)
Definition

Office of Columbus City Attorney Zach Klein

Legal Administrative Assistant

The office of Columbus City Attorney Zach Klein is seeking qualified applicants for the position of full-time Legal Administrative Assistant in our Prosecution Division. Under general supervision, this position is responsible for assisting the attorneys and staff in the City Attorney's Office by providing administrative support and performing routine clerical and research activities; performs related duties as required.

A person who has been selected by an appointing authority in accordance with the Columbus City Charter, Section 148(1) is said to have received an unclassified appointment. Those individuals receiving unclassified appointments serve at the pleasure of their appointing authority and may be terminated from employment at any time. Please contact the Civil Service Commission if you would like additional information regarding this process.

The salary for this position is $21.50/hour.

Knowledge of and ability to:

* Review Traffic and Criminal Cases for court hearings.

* Collaborate with local police agencies and liaisons to gather evidence.

* Basic word processing, scanning, faxing, photocopying, printing and data entry.

* English grammar, spelling, punctuation, proofreading and composition.

* Effectively maintain good relations during public contacts and stay calm in tense situations.

* Maintain confidentiality or privileged information.

* Ability to develop and maintain effective working relationships with others.

* Preparedness to look at sensitive/graphic material.

Examples of work:

* Process and maintain cases in Matrix database program.

* Compile evidence such as witness statements, crash reports, 911 calls and video evidence.

* Prepare routine legal documents i.e., Subpoenas, Marsy's Law notices, Out of State letters, etc.

* Distinguish what witness is needed for various court hearings.

* Subpoena witnesses to appropriate case and Judge assignment.

* Prepare and maintain daily courtroom docket.

* Orchestrate the flow of paperwork and attach to appropriate cases.

About the Prosecution Division:

Located at 375 South High Street in the Franklin County Courthouse complex, the Prosecutor Division is responsible for the prosecution of misdemeanor offenses on behalf of citizens of the City of Columbus and the State of Ohio in the Franklin County Municipal Court. From case initiation in our Prosecution Resources Unit to defense of successful prosecutions in our Appellate Unit, the Division provides a wide array of services attendant to the resolution of criminal allegations and complaints.

In addition to the services we provide the citizens of the City of Columbus and the unincorporated areas of Franklin County, this Division also represents, by contractual agreement, a number of Franklin County municipalities. The Division consists of Assistant City Prosecutors, the Legal Assistant Unit, the Prosecution Resources Unit, the Domestic Violence & Stalking Unit, and the Appellate Unit.

For more information, please visit our website:(Use the "Apply for this Job" box below)..org

Examples of Work

(Any one position may not include all of the duties listed, nor do the examples cover all of the work performed.)

Researches various records and sources, including court and law enforcement computer systems, to obtain relevant information to assist in the development of a case;

Prepares routine legal documents, briefs, ordinances, and pleadings;

Prepares cases for court hearings by ensuring proper documentary evidence is in the file and compiling this evidence such as witness statements, hospital, courthouse, and motor vehicle records, coroner reports, photographs, 911 tapes, and police tapes;

Issues subpoenas for witnesses to appear in court, performs research to assure current address, follows-up on those that are not delivered, and makes appropriate decisions relating to service based on case deadlines;

Constructs daily courtroom dockets and, in conjunction with the Prosecutor, assists in managing the docket by checking individuals in, ensuring everyone appeared that's required, and answering questions;

Alerts Prosecutor to issues relating to cases,…