Coordinator Supply Chain Logistics

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Coordinator Supply Chain Logistics

This position is responsible for the coordination, maintenance, and distribution of medical supplies, linen, and equipment where applicable, maintaining all inventory and supply items in various high volume, high-cost hospital settings such as cardiac and arrhythmia labs, interventional vascular labs, surgery and distribution stockrooms and warehouses. This includes coordinating the daily flow of supplies through the dock and hospital departments through the use of multiple inventory tools, automated supply units, electronic handheld units and an ERP system.

Must resolve supply and distribution issues as necessary.

Responsible for the availability of routine and/or specialty procedure supplies for assigned department and supply warehouse through a detailed process of inventory control. Performs all inventory transactions (Example: Quick Issues, Put‑away Plans, etc.) in a timely manner to ensure accurate product availability and quantities. Runs daily reports to verify all orders are appropriately placed and submitted. Responsible for reviewing and verifying presence of any recalled items using the appropriate database.

Removes any recalled product and escalates as appropriate through chain of command. Appropriately receives all packages delivered to receiving area in a timely manner and based on department policy. Daily operating task including breakdown/staging of inventory warehouse product occurs according to the designated schedules. Validates correct product was received via pack slips, ensuring STAT orders are completed in accordance with the requester timeline and the communicated response.

Replenishes designated location/units based on the delivery schedule and places order with required technology and predetermined inventory methodology.

40% Supply procedures and PAR Maintenance:
Maintaining previously established supply par levels for each area by identifying needed items and placing order. Maintaining any required or requested cart changes in assigned inventory area, identifying receipt of items. Verifying stock through cycle counts and annual inventories required, expiration date checks, product rotation, returns outdated/obsolete, and recalled product for credit and performs all inventory transactions (Example: Quick Issues, Put‑away Plans, etc.)

in a timely manner.

40% Coordination and planning:
Coordinates all emergent and planned inventory changes and replacements in a timely manner. Responsible for reviewing and verifying back‑orders, open purchase orders, presence of any recalled items using the appropriate database, and removing any recalled product and escalating as appropriate through chain of command. Helps identify appropriate substitute product by working with clinical team affected by product unavailability, plans and executes on supply/product conversions.

Handles requests/product conversions for supplies communicated through verbal, phone, vocera, and/or email communication. This includes but is not limited to cart maintenance and communication to all stakeholders. Assists in implementation, maintenance, and organization of cost‑effective and efficient inventory systems, communicates escalations and issues related to supplies.

10% Receiving:
Appropriately receives all packages delivered to receiving area in a timely manner and following all handling instructions. Opens all packages to verify packing slip match. Ensures proper delivery/handling for temperature‑controlled product based on department policy. Validates correct product was received via pack slips/license plates.

5% Coverage and process:
Monitors,…