Surgery Inventory Coordinator - Part Time, 1st Shift

Overview

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Job Description Summary:

This position is responsible for coordinating the daily flow of supplies and implants and (equipment where applicable) for the Surgery Department through the use of multiple inventory tools, automated supply units, electronic handheld units and an ERP system.

• Requires a basic understanding of all systems necessary to support the supply chain flow for surgery operations which includes but is not limited to management of owned, consigned and loaner supplies, implants, and equipment (where appropriate) to support the constantly fluctuating surgical caseload.
• Utilizing forecasting tools/ERP system for order replenishment and inventory management.
• Work to resolve supply chain issues such as vendor or manufacture backorders, substitutions, recalls or logistical failures while communicating and updating the impacted team until an acceptable resolution is obtained.
• Resolves customer complaints, concerns, or service failures.

• High School Diploma or GED
• Experience:
  
  2 to 3 years or related experience in healthcare
• Must be able to perform basic math functions and computer skills.
• Must be able to understand the financial impacts as it relates to supply chain functions.
• Must be able to work in a moderately paced, ever changing environment.
• Must be able to communicate clearly and effectively, both verbally and written.

• 2 or more years or related experience (Specialized Knowledge)
• 3 or more years or related experience. Surgery supply or related experience preferred. Can execute on the following attributes:
  Analytical and critical thinking skills;
  Strong Teamwork abilities;
  Ability to follow-through and follow-up;
  Flexibility;
  Ability to prioritize;
  Work under pressure;
  Communications skills;
  Familiarity with spreadsheets, databases and word processor software and organization systems/ applications (Workday, Microsoft TEAMS, EPIC).

Maintains confidentiality of log-on password(s) and security of other authentication devices (e.g., key fobs, proximity devices, etc.). Ensures privacy and security of information entrusted to their care. Uses company business assets and information resources for management-approved purposes only. Adheres to all information privacy and security policies, procedures, standards, and guidelines. Promptly reports information security incidents to the Ohio Health Information Security Officer.

• 60% Operations:
  Requires a basic understanding of all systems necessary to support the supply chain flow for surgery operations which includes but is not limited to:
  Management of owned, consigned and loaner supplies, implants and equipment (where appropriate) to support the constantly fluctuating surgical caseload utilizing forecasting tools and constant interaction with Physicians, Clinicians, Vendors and SPD.
• Accountable for reviewing product/package integrity in assigned area. Accountable for expiration dates of products/implants in assigned area.
• Responsible for timing, arrival of new and replacement product with no interruption in availability of supplies.
• Utilize ERP system for order replenishment and inventory management. Identifies and engages key stakeholders on product problem resolutions and offers alternative solutions when there are interruptions in the supply chain.
• Assist clinicians in conducting product and equipment trials by working closely with the physicians, clinicians and vendors to ensure appropriate protocols for acquisition are followed.
• Assist with resolving product backorders and product substitutions. Returns outdated, obsolete, and recalled product for credit. Assist with checking product expiration dates and verifying product recalls.
• Responsible for the availability of routine and/or specialty procedure supplies for assigned department, accomplished through a detailed process of inventory control that includes, but not limited to:
  Maintaining previously established supply par levels for each area by identifying needed items and placing order using appropriate handheld technology;
  Identifying receipt of items;
  Assisting with annual inventories if required;
  Communicates items not available from the supplier to all appropriate staff;
  Assists in implementation, maintenance, and organization of cost-effective and efficient inventory systems.
• 20% Problem resolution and maintenance:
  Work to resolve supply chain issues such as vendor or manufacture backorders, substitutions, recalls or logistical failures while communicating and updating the impacted team until an acceptable…