Grant Coordinator

To advance the social and spiritual mission and vision of Central Ohio Youth For Christ by providing a high quality program for increasing grant income, managing funded grants, and reporting results to funders.

To advance the social and spiritual mission and vision of Central Ohio Youth For Christ by providing a high quality program for increasing grant income, managing funded grants, and reporting results to funders.

• Identifying existing and new potential funding opportunities from private, corporate, and government entities.
• Ensure high quality grant submission
• Support successful grant implementation
• Administrative coordination of grant details and deadlines
• Actively embrace spiritual commitments and responsibilities
• Other duties as assigned

• Identify Grant Opportunities
• Consistently research new opportunities for grants related to existing or proposed programs operated by Central Ohio Youth for Christ, its subsidiaries and its affiliate, Gracehaven (hereafter referred to COYFC)
• Qualify new opportunities and prioritize best fits via prescribed measures.
• Work with existing teams within COYFC to garner and support for a particular grant opportunity prior to submitting grant application
• Attend grant workshops and information sessions regarding qualified grant opportunities
• Make personal contact with funder (whenever possible) prior to grant submission to review our intent for our proposal and ensure it aligns with the funder’s priority
• Maintain relational engagement with grant prospects and donors to stay connected to the mission. This could include invitations to COYFC events or 1-1 relational meetings.

• Ensure all RFP’s are fully read, and all expectations and requirements can be met by our team if the grant were approved.
• Work with appropriate team within COYFC to ensure that the program being funded by the grant fits well with their objectives and capacity to complete the work
• Enlist aid as needed to refine the work plan and budget to eliminate gaps between grant commitments and existing policy/procedure
• Take lead responsibility in writing the grant consistent with the work plan and goals agreed upon with the COYFC team.
• Ensure all required supporting documentation is included, accurate and up to date
• Ensure grant applications are submitted on time

• Ensure access to full and clear award information and restrictions prior to implementation
• Ensure a clear leadership and management responsibilities for each grant with agreement from staff to be involved
• Develop a timeline of grant work and reporting deadlines
• Ensure the Finance department has needed accounting categories to track the grant spending as required by the funder
• Ensure milestone reporting and/or billing is completed on time in alignment with the grant plan.
• Address gaps in performance or spending required
• Ensure final reporting is submitted internally to COYFC leaders as required

• Identify all elements of the grant making cycle for current grants (submission for deadlines, reporting deadlines, etc.) and ensure they exist on a grant calendar
• Ensure that workload conflicts between new grant opportunities and existing grant responsibilities are managed well
• Maintain easily accessed records for all funders researched, grants submitted, grants approved, management processes and reports
• Ensure adequate tools and resources exist for researching new grant opportunities as well as managing information
• Maintain a Grants Manual that includes policies, step by step standardized processes, and reporting forms to the Grants Department
• Participate in supervision, staff…