OHU Administrator

OHU Administrator (Temporary, Part-Time)

Location:

Colwyn Bay
Hourly Rate: £14.10
Contract Type:
Temporary
Working Pattern:
Part-Time – 24 hours a week

As the OHU Administrator, you will provide essential administrative support to the Occupational Health Unit, assisting the Unit Manager, Force Medical Advisor, and Occupational Health Nurse Adviser. Your contributions help ensure the smooth operation of the unit and the wellbeing of its staff.

• Provide typing and secretarial support for key personnel, managing queries in their absence.
• Administer Occupational Health appointments and clinics, ensuring files are accurate and up‑to‑date.
• Record and type concise updates related to staff medical conditions for occupational health files.
• Maintain and coordinate appointment diaries, ensuring seamless scheduling.
• Manage administration for Physiotherapy and Psychological treatment applications, promoting services at The Police Treatment Centre (PTC).
• Coordinate referrals to external counselling providers and physiotherapists.
• Arrange Welfare Screening appointments, liaising with counsellors and booking necessary facilities.
• Communicate with external agencies regarding report requests.
• Review and maintain administrative procedures, utilising initiative for document preparation.
• Oversee administrative processes related to specialist budgets and pre‑employment documentation.
• Handle various administrative tasks including inquiries, typing, photocopying, and filing.
• Order stationery supplies for the Occupational Health Unit.
• Ensure timely processing of authorised invoices and update relevant databases.
• Comply with North Wales Policies on equal opportunities and health and safety in all service delivery.

• NVQ Level 3 or equivalent in Administration/Word Processing or relevant experience.
• Intermediate IT skills, including proficiency in Microsoft Office applications.
• Experience in transcribing from audio tapes.
• Strong report and correspondence composition abilities.
• Excellent organisational skills with the ability to prioritise effectively.
• Knowledge of medical confidentiality and the Access to Medical Records Act 1988.
• Good communication skills, especially in sensitive situations.
• A compassionate approach when dealing with people.

• Knowledge of medical secretarial functions.

• Contribute to the wellbeing of staff in the public services sector.
• Work in a supportive and collaborative environment.
• Flexible part‑time hours that promote work‑life balance.

Adecco is an Equal Opportunities Employer.