Administrative Assistant

Ener Sys is a global leader in stored energy solutions for industrial applications. We have over thirty manufacturing and assembly plants worldwide servicing over 10,000 customers in more than 100 countries. Worldwide headquarters are located in Reading, PA, USA with regional headquarters in Europe and Asia. We complement our extensive line of Motive Power and Energy Systems with a full range of integrated services and systems.

With sales and service locations throughout the world, and over 100 years of battery experience, Ener Sys is the power/full solution for stored DC power products.

What We’re Offering

• Paid time off plus paid holidays
• Medical/dental/vision insurance plan
• Life insurance, short/longterm disability, tuition reimbursement, flex spending, and employee stock purchase plan
• 401K plan
• Culture:
  We value and strive for excellence in all that we do through innovative technology by creating long lasting relationships with our stakeholders, co-workers, and customers. We continentally strive to foster teamwork, engagement and enhance our employee’s skills and competence by providing appropriate training.

Compensation Range:$21.00-$24.00

Compensation may vary based on applicant's work experience, education level, skill set, and/or location.

The Administrative Assistant/Receptionist manages the reception area and supports the Accounting and Sales Team, working closely with departmental leadership to ensure smooth daily operations.

• Greeting and assisting visitors in a courteous and professional manner
• Assist visitors in signing in and signing out of our Badge Security System
• Answer and direct phone calls, emails, and other communications promptly
• Maintaining office supplies and ordering new materials as needed
• Reconcile Account Payables documents daily in the database and review checks to match invoices
• Scan and File for Accounts Payable documents
• Maintain Accounts Payable system to create landing cost work orders
• Review Accounts Payable Fed Ex and UPS to collect data on whether packages have been delivered from the designated websites
• Supporting the Sales team by reviewing orders, shipping and invoices for correct billing to customers
  
  Assisting the Sales Team with filing open orders and attached invoices to open orders and filing with closed orders
• Create Sales Team credit application documents with information given
• Any other tasks that may be required

• High School Diploma
• 2+ years of experience as an Administrative or Office Assistant
• Ability to use Microsoft Office Suite (Excel, Word, PowerPoint)
• Excellent interpersonal, organizational, and communication skills
• Ability to work both independently and collaboratively in a team environment
• Strong attention to detail and accuracy
• Proficiency in Adobe a plus

• This position will work in an office setting, expect minimal physical demands.
• Must be able to frequently bend; twist; reach; stoop; kneel or crouch.
• Must be able to lift 25 pounds/11.5 kilos on occasions.

Ener Sys provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We use artificial intelligence to screen, assess and select applicants for open positions, including for the purposes of reviewing and ranking application materials and scoring answers to application questions. Accordingly, decisions about your application and eligibility for employment with Ener Sys may be made based exclusively on the automated processing of the personal information that you submit in your application materials.