Payroll Specialist

Under general supervision, provides journey level paraprofessional and technical duties in support of payroll and related accounting activities; prepare and process the bi-weekly payroll and related taxes; to perform responsible accounting, administrative and technical duties for City payroll; and to perform routine financial analysis.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Provide responsible technical assistance in the administration and implementation of the City's payroll function; reconcile and monitor payroll account.
• Download electronic timesheets; review for accuracy and approvals; prepare and process payroll including taxes, deductions and benefits; perform quarterly and year-end payroll functions; answer questions regarding deductions.
• Maintain and process special payroll functions such as buy-backs, retirement reports, and special checks.
• Assist in the maintenance of accounting and payroll systems and procedures; coordinates and tests implementation of changes in legislation, tax tables and other payroll related changes; prepare weekly, monthly and annual reports; maintain and update personnel records.
• Coordinate payroll activities with operating departments; answer technical questions from departments regarding reporting documentation.
• Reconcile payroll accounts in the general ledger; provide accounting, administrative and technical support to the finance operations.
• Provide technical and administrative support of Finance staff.
• Research, compile and prepare payroll, accounting and administrative documents.
• Provide legally required tax, compensation, benefit and audit reporting to State and other agencies.
• Complete special projects related to payroll.
• May assign, review and train clerical staff; trains payroll backup.
• Perform related duties as assigned.

Education and Experience:

Associate's degree, or completion of 60 semester/90 quarter units, from an accredited college or university with an emphasis in accounting, business or public administration, finance or a closely related field.

AND

Two years of payroll experience in a municipal setting.

Required Licenses or

Certifications:

Must possess a valid California driver's license and safe driving record.