Warehouse Coordinator

Position Summary The Warehouse Coordinator is responsible for coordinating daily shipping and receiving activities, inventory transactions, shipment documentation, freight communication, and material flow to ensure accurate, timely, and cost-effective warehouse operations. This role works closely with warehouse, production, planning, customer service, vendors, and freight carriers to verify incoming and outgoing shipments, maintain accurate records, resolve discrepancies, and support efficient warehouse operations.

Key Responsibilities Coordinate daily incoming and outgoing shipments to support production, customer, and business needs.

Receive incoming freight and raw materials; verify shipments against purchase orders, packing slips, bills of lading, invoices, orders, or other records.

Inspect incoming and outgoing shipments for accuracy, damage, shortages, labeling issues, or other discrepancies.

Enter receiving, inventory, shipping, return, and material movement transactions into Visual or applicable ERP system accurately and promptly.

Prepare, verify, and maintain shipping and receiving documentation, including bills of lading, labels, weights, shipment records, freight information, and related paperwork.

Coordinate with freight vendors, carriers, and internal departments regarding pickups, deliveries, shipment status, documentation, and shipping requirements.

Determine or recommend appropriate shipping methods based on cost, delivery timelines, customer needs, and company procedures.

Support timely shipment preparation by verifying product availability, staging status, shipment requirements, and documentation accuracy.

Manage or support returns of non-conforming materials to vendors, including required documentation and system transactions.

Monitor finished goods staging, raw material receipts, inventory locations, and shipment readiness.

Support FIFO practices, cycle counts, inventory reconciliation, and material accuracy.

Communicate inventory discrepancies, shipment delays, damaged goods, vendor issues, carrier issues, or documentation concerns to the appropriate supervisor or department.

Provide daily task guidance, process support, or training to warehouse associates as assigned.

Operate forklift or other warehouse equipment as needed to support shipping, receiving, and warehouse activities.

Maintain clean, organized, and safe shipping, receiving, warehouse, and staging areas.

Follow all company safety policies, PPE requirements, warehouse procedures, and documentation standards.

Perform other related duties as assigned.

Required Skills Shipping & Receiving Accuracy:
Strong ability to verify shipments, documentation, quantities, labels, and product condition.

ERP/Inventory Systems:
Able to accurately enter and maintain inventory, receiving, shipping, and return transactions.

Computer Literacy:
Proficient with Microsoft Office (Outlook, Excel, Word), email, and basic computer functions. Able to quickly learn new software, scanners, and label printers.

Freight Coordination:
Able to communicate with carriers, vendors, and internal departments regarding shipment needs and status.

Attention to Detail:
Maintains accurate records and identifies discrepancies before they create operational issues.

Decision-Making:
Able to prioritize shipments, recommend shipping methods, and support timely material flow.

Communication:
Communicates clearly and professionally with coworkers, supervisors, vendors, carriers, and internal departments.

Problem Solving:
Able to identify and help resolve shipment discrepancies, inventory issues, delays, and documentation concerns.

Organization:
Able to manage multiple shipments, records, priorities, and daily tasks.

Leadership Support:
Able to provide process guidance, training support, or daily task direction as assigned.

Safety Awareness:
Follows warehouse safety procedures, PPE requirements, and safe equipment operation practices.

Preferred Skills (Not Required)
Experience in shipping, receiving, logistics, warehouse coordination, inventory control, or manufacturing warehouse operations.

Experience using Visual, SAP, or another ERP or warehouse management system.

Experience preparing or reviewing bills of lading, freight labels, shipment records, purchase orders, invoices, or customer orders.

Experience working with freight carriers, vendors, or customer shipment requirements.

Forklift experience in a warehouse or manufacturing environment.

Intermediate Microsoft Office skills, especially Outlook and Excel.

Prior…