Accounts Receivable Specialist

Description We are looking for an Accounts Receivable Specialist to join a wholesale distribution team in California on a contract basis with the potential for a permanent position. This position will oversee the complete receivables process, combining cash application, collections, deduction review, and credit decision support in a high-volume environment. The role is well suited for someone who can work independently, manage detailed account activity, and stay highly organized in a spreadsheet-driven and paper-intensive setting.

Responsibilities:

- Manage the full accounts receivable cycle from invoice follow-up through payment posting, account review, and issue resolution.

- Apply incoming payments accurately and maintain up-to-date customer account records across active domestic accounts.

- Investigate retailer deductions and chargebacks, reconcile supporting details, and coordinate resolution of shortages, promotional allowances, and related claims.

- Create and process credit memos in the system while ensuring documentation is complete and aligned with account activity.

- Monitor aging and conduct commercial collections efforts with a focus on a concentrated group of key domestic customers.

- Review overdue balances to help determine whether orders should be released or placed on credit hold based on payment status.

- Use spreadsheets extensively to track receivables activity, analyze discrepancies, and support daily reporting through functions such as VLOOKUP.

- Maintain accuracy in a paper-heavy workflow while working within legacy accounting software and related reporting tools. Requirements - Hands-on experience managing full-cycle accounts receivable in a distribution, wholesale, food, or grocery-related environment.

- Proven background in cash applications, commercial collections, billing support, and daily cash activity processing.

- Strong experience handling chargebacks, deductions, and account reconciliations, including retailer shortages and promotional claims.

- Proficiency with Excel, including VLOOKUP, and confidence working in spreadsheet-driven processes.

- Ability to make sound decisions regarding delinquent accounts, shipment releases, and credit hold situations.

- Experience using accounting platforms such as Sage or similar ERP systems; familiarity with older or legacy systems is a plus.

- Comfortable operating independently in a role with broad ownership and a high level of accountability.

- Strong attention to detail, organization, and documentation skills in an environment with substantial manual paperwork.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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