Provisional​/Temporary Account Clerk

Job Description DEFINITION

Under general supervision, performs a variety of technical and administrative account support duties in the preparation, maintenance, and processing of accounting records and transactions, including maintaining financial aid records, auditing cash records, and performing reconciliations, in addition to balancing and maintaining manual and computerized accounting and financial records; and performs related work as required.

Receives general supervision from the Accounting Supervisor. Exercises no supervision of staff.

This is a journey-level class responsible for account support duties in the District's Bursar's Office. Incumbents at this level are capable of performing varied technical and account support activities, including providing assistance to the students and staff regarding the payment of fees and fines, student loans, financial aid, and other account support activities. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

This class is distinguished from the Accounting Technician in that the latter performs more complex and technical work such as accounts payable, accounts receivable, financial aid, and/or other assigned accounting areas, in addition to balancing and maintaining manual and computerized accounting and financial records.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Performs a variety of routine to complex technical account support duties including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.

Collects fines and fees and issues receipts; calculates sub-totals and totals and maintains related records.

Performs routine office clerical duties to support departmental operations, including answering telephones, interacting with walk-in customers, providing factual information to callers and visitors, filing, and sorting and delivering mail.

Reviews, verifies, processes, posts, and records a variety of financial transactions and documents, including invoices, vouchers, and related paperwork; assures accuracy and timely processing of payments, checks, data, forms, and reports.

Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems; arranges, reviews, and verifies data; processes a wide variety of transactions related to financial aid, student loans, student refunds, replacement warrants, holds on student records, and related transactions; generates lists and reports according to established guidelines.

Records, assembles, tabulates, and reconciles financial data; prepares warrants and invoices.

Responds to inquiries and complaints from students regarding fees, fines, outstanding account balances, lost payments and/or or financial aid checks, and a variety of related issues.

Receives, audits, and verifies financial or statistical documents related to the assigned function, including cash intake from student loans, waivers, and student fees.

Maintains a wide variety of accounting and financial records.

Reconciles transactions and data as directed, such as bank accounts, general transactions, budget summaries, warrant cancellations, and commercial warrant registers.

Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports.

Prepares monies for deposit in a bank and processes utility billing.

Performs other duties as assigned.

Terminology and practices of financial and account document processing and record-keeping.

Business arithmetic and basic financial and statistical techniques.

Record-keeping principles and procedures. ¾ Modern office…