Fiscal Coordinator

Under the direction of the City Manager or designee, the Fiscal Coordinator performs highly responsible and hands‑on work related to the City’s budget development, monitoring, reporting, and procurement coordination. This position supports the Budget Officer year‑round in the City’s fiscal operations and may provide oversight to junior staff within the Budget and Purchasing division. The Fiscal Coordinator serves as a key liaison with the Controller’s Office to ensure alignment in financial tracking, reporting, and internal controls.

This role is also responsible for maintaining compliance with municipal financial procedures, grant tracking, and operational support of the purchasing process.

Works under the general supervision of the City Manager or designee. May supervise assigned personnel or perform in a lead worker capacity.

The following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job.

The following duties are NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position‑specific duties.

• Coordinate all phases of the annual and mid‑year budget process with departments, including data collection, trend analysis, and document preparation.
• Assist in preparing City‑wide budget books, forecasts, and fiscal schedules for internal and external stakeholders.
• Provide continuous support to departments with budget monitoring, line‑item reviews, and training on fiscal practices.
• Serve as a liaison between the City Manager’s Office and the Controller’s Office to ensure alignment in budget implementation, reporting, and expenditure monitoring.
• Support development and administration of financial policies and internal controls.
• Track and reconcile purchasing and procurement activities in collaboration with the Purchasing division.
• Assist with grant compliance and track expenditures and revenue.
• Prepare Council‑facing fiscal documents such as cost projections, budget amendments, resolutions, and memos, and staff reports.
• Assist with audits and financial reviews, ensuring timely and complete responses.
• Coordinate with internal departments and external agencies for financial reporting and budget planning.
• Maintain year‑round budget calendar and proactively manage fiscal timelines.
• Perform related duties as assigned.

Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration, Public Administration, or a closely related field.

Minimum of (3) years of progressively responsible professional experience in municipal budgeting, financial administration, or public sector fiscal operations, including preparation and oversight of operating and Capital Improvement budgets and reporting.

Experience with grant administration, purchasing processes, and financial coordination across departments is highly desirable.

Experience working directly with elected officials, department heads, or executive leadership is a plus.

Note:

Municipal finance refers to financial work performed within or for a public agency, including city, county, or special district government. This includes tasks such as preparing department budgets, monitoring public funds, overseeing grants, ensuring regulatory compliance, coordinating with finance departments, and working within government accounting systems (e.g., fund accounting).

• Possession of a valid California Class C Driver’s License required.
• Certified Government Financial Manager (CGFM), Government Finance Officers Association (GFOA) Budget Analyst, or other relevant public finance certification is desirable but not required.

• Public sector budget preparation and fiscal management principles
• Government accounting (GASB, GAAP) and auditing practices
• Internal controls, fund accounting, and grant administration
• Public agency procurement and purchasing processes
• Best practices in municipal fiscal…