Bilingual Office Manager - Construction
Job in
Concord, St. Louis County, Missouri, USA
Listed on 2026-10-29
Listing for:
B&B Concrete
Full Time
position Listed on 2026-10-29
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Clerical
Job Description & How to Apply Below
- Field inbound communications
- Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. - Coordinate scheduling
- Set up meetings based on cross-functional availability for both internal and external stakeholders. - Organize internal resources
- Build out and maintain processes to keep files and office supplies organized and easily accessible. - Keep Track of documents, and meet deadlines, pre-quality subcontractors.
- Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies.
- Act as point person for office guests.
- Communicate policies and procedures
- Alert employees of new processes, rules and regulations. - Facilitate executive-level operations
- Book travel, submit expense reports and send communications for high-level staff as needed. - Establishes and maintains basic project control logs.
- Reviews and enters data from timesheets and daily tickets for job cost tracking.
- Saves and maintains data in company cloud system.
- Aids estimating team as needed including potential bid opportunities and bid preparation.
- Assists Human Resources with hiring and orientation process.
- Assists safety team in administration duties.
- Assists payroll department with data entry and reporting.
- Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner’s representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information.
- Additional duties as assigned.
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