Mechanical Services Clerk

State of New Hampshire, Department of Transportation, Bureau of Mechanical Services, is recruiting for a full-time Mechanical Services Clerk located at 33 Smokey Bear Boulevard / Concord, NH.

Employment Type:

FULL-TIME

Salary: $17.81/hour - $23.39/hour

Post Date: 09/30/2026

Close Date: 10/29/2026

To perform a wide range of office related functions for the Bureau of Mechanical Services.

Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

Education/

Experience:

Equivalent combination of 2 years of education and experience after completion of high school. Education and experience must be in office management, administrative support, or related field.

License/Certification:
None

Other Requirements:
None

Trainee Option:
None

Knowledge of contemporary office practices, procedures, and equipment.

Familiarity with English language, spelling, and arithmetic.

Understanding of office record-keeping and reporting.

Awareness of departmental policies, rules, regulations, procedures, organization, and function.

Knowledge of state governmental organization and common occupations within public organizations.

Understanding of the principles and practices of public administration.

Familiarity with information sources and administrative research methods and techniques.

Ability to gather, assemble, correlate, and analyze information while identifying existing or potential issues.

Ability to conduct studies and analyses that contribute to the establishment of effective operational procedures.

Ability to clearly and effectively present ideas both orally and in writing.

Ability to establish and maintain effective working relationships with other employees and the general public.

None

In-Band Advancement Available:
No

Broad Group Level Advancement Available:
No

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

Audits timesheets and leave slips for completeness and accuracy for all Bureau employees and prepares the payroll for audit. Maintains leave records and responds to all requests for information regarding leave time. Runs leave audit reports utilizing NH First for all bureau employees. Serves as MATS Labor and Equipment Manager I for the Bureau.

Performs all functions of the pool vehicle reservation system including making reservations, tracking utilization and running various reports. Works with operators to reconcile differences and maintains accurate records. Makes maintenance appointments, tracks mileage, and runs mileage reports.

Performs secretarial, clerical and receptionist duties, maintains Bureau inventory of office supplies and maintains building visitor log.

Distributes information and correspondence from the Bureau mail distribution center and Bureau e-mail to enhance the operation capability of administrative office support functions.

Updates and maintains the annual vehicle inventory, tool inventory, tool acquisitions and inventory to surplus.

Assembles and reconciles financial data associated with the acquisition, operation, repair and sales of the Department’s fleet vehicles and equipment as needed.

Reconciles financial records to provide financial tracking and budget control of specific Bureau projects as needed. Assists with the preparation of payment documents charged to Bureau accounts as needed.

Assists with maintaining vehicle registrations for the Department’s fleet by organizing and distributing registrations to the respective Bureaus and Districts.

Performs administrative duties in the absence of the Administrative Secretary. Cross trains and provides coverage for other support staff.