Legal Secretary Iv

For assistance, contact the State of New Hampshire - Division of Personnel Monday through Friday 8:00 AM - 4:00 PM EST  or nhjobs.gov

We'll email you new jobs that match this search

* See total compensation information at the bottom of announcement.

The State of New Hampshire, Department of Justice, Civil Bureau has a full-time vacancy for a Legal Secretary IV.

To render legal secretarial and administrative services for attorneys and paralegals in the Civil Bureau and to provide secondary front-desk reception coverage for the Department.

• Types pleadings, memoranda, letters; composes routine pleadings and letters to ensure the timely, accurate and professional completion of documents.
• Provides secondary front-desk reception coverage when the primary receptionist is absent, i.e. during daily break periods, vacation, and sick leave. Schedules work assignments for subordinate office staff, as needed, to establish schedule and workflow of the front desk reception; gives instruction and reviews work for accuracy during the absence of chief secretary in the Civil Bureau to ensure the continued smooth operation of the bureau.
• Achieves and applies proficiency with office’s case management system (CMS), and all state and federal court rules and procedures pertaining to the scheduling and management of cases. Maintains the docket of Civil Bureau cases and ensures that CMS entries are consistent with the requirements of the courts, with an emphasis on meeting filing deadlines.
• Contacts federal and state agencies, citizens, legislators, attorneys and court personnel to schedule hearings, depositions, meetings, and/or conference calls and to direct parties to the appropriate entities.
• Organizes and maintains case files, research files, form files, and miscellaneous files enabling retrieval of documents.
• Prepares briefs, to include proofreading, checking citations for correct format, and preparing tables of authorities and contents; oversees filing of briefs, notices of appeal and appendices thereto with the court in compliance with court rules governing format, filing and service.
• Administers and manages cases in an independent manner in discreet areas to assist attorneys in the preparation of routine pleadings, letters and memoranda.
• Assists in coordinating responses to citizen inquiries and discovery requests to aid chief secretary.
• Ensures that sufficient quantities of necessary office supplies are available for use by members of the Civil Bureau as back‑up for Legal Assistant.
• Maintains contract log on computer to ensure tracking and follow‑up on all contracts submitted for approval.

Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

Education/

Experience:

Associate’s degree and 1 year of experience OR equivalent combination of 3 years of education and experience after completion of high school. Education and experience must be in legal support, paralegal studies, law, administrative support, business administration, public administration, or a related field.

License/Certification:
Valid driver’s license or access to transportation

Other Requirements:
None

Trainee Option:
Not applicable

Experience in a legal office or with legal terminology. Experience in civil litigation.

None

In-Band Advancement Available: ☐ Yes ☒ No

Broad Group Level Advancement Available: ☐ Yes ☒ No

Criteria:
None

The supplemental job description lists the essential functions of the…