Grants Program Coordinator

GRANTS PROGRAM COORDINATOR (Financial Analyst)

State of New Hampshire, Department of Safety, Division of Administration, Grants Management Bureau

Concord NH 03301

Full-time

$31.33/hour - $42.60/hour

Coordinates and reports the fiscal activities of assigned federal, state and non-profit grants within the Department of Safety to include managing, tracking, auditing and reporting department expenditures, budgeting, requisitioning purchases, and completing invoice payments. Performs other administrative and fiscal duties in the Grants Management Bureau (GMB) including fiscal operation and programmatic management of subawards to ensure compliance with grant requirements.

• Education/
  
  Experience:
  
  Bachelor's degree and 4 years of experience OR equivalent combination of 8 years of education and experience after completion of high school. Education and experience must be in accounting, public or business administration, grants or business management, finance, economics or related field.
• License/Certification:
  None
• Other Requirements:
  Must pass a fingerprint based criminal background check and motor vehicle record check in order to ensure suitability for exposure to confidential information.

• Experience with Federal grant management and fiscal accountability is preferred.

• Oversees Grants Receivable for assigned Federal, State and Non-Profit Grants with NHFirst, to ensure the department revenue is appropriately allocated and federal expenditures payments are posted timely and accurately. Prepares and maintains fiscal documents related to the grants utilizing multiple advanced excel spreadsheets.
• Coordinates the analysis and tracking of information from the local, county, regional and State agencies associated with the Homeland Security, Non-Profit and other grant funding including creation and monitoring of required quarterly reports from sub awardees. Establishes and maintains working relationships with the stakeholders, State and Federal officials associated with the individual grants, advising on federal, state and local regulations to maintain program compliance.
• Monitors the expenditures of Federal, State and Non-Profit grants and other appropriations within the Department as assigned and requests reimbursement from other agencies accordingly. Files and tracks quarterly, semi-annual, and annual fiscal and companion narrative reports into secure Federal systems.
• Utilizes various State and Federal fiscal systems in the reporting, paying, and managing of various grant projects to ensure fiscal integrity of grant programs. Maintains operational and procedural controls to ensure that the Department is in compliance with fiscal and federal regulations associated with each grant.
• Reviews intergovernmental receivable/payables as they pertain to specific federal receivables and allowable expenditures. Ensures that revenues and expenditures are reconciled in the grant(s) sub-ledgers to the final posted accounts maintained in NHFirst (state book of record). Ensures these reports are prepared and available for review by management.
• Prepares invoices, drafts grant related correspondence, prepares grant award documents, and enters requisitions for grants and GMB needs. Manages and prepares grant related items that require Fiscal Committee and Governor and Council approval. Performs required closeout and equipment tracking/inventory protocols to comply with grant requirements and 2 CFR 200.
• Coordinates with staff in relation to overseeing the fiscal reporting on federal grant programs at the Federal and State level as required within GMB. Prepares and conducts training on compliance points for unit staff and agency liaisons.
• Researches, analyzes, and develops additional related funding sources to support the technical implementations of grant programs.
• Reconciles state appropriations including tracking Federal and State expenses culminating in electronic cash drawdowns which result in mapping detailed fiscal outcomes to grant reports/expenditure tracking on a regular basis. Completes the cash receiving process and files requisite documentation according to established procedures.
• Analyzes and evaluates agency policies, program implementation procedures, and collected data to monitor relevance of program specific objectives, assess policy effectiveness, and recommend changes to enhance program impact and efficiency including reporting and…