Accounting and Administrative Specialist

At Eventus Whole Health
, we are transforming healthcare delivery within skilled nursing and assisted living facilities through an integrated, evidence‑based model. Since 2014, our mission has been to improve patient outcomes by providing comprehensive, whole‑person care supported by strong interdisciplinary collaboration. We partner closely with facilities, enhance clinical workflows, and support teams in delivering exceptional care to residents.

Join a growing organization where your work directly strengths care quality, clinician efficiency, and patient experience.

The Accounting & Administrative Specialist plays a key role in supporting the Accounting and Administrative function by combining hands‑on accounting activities with operational, administrative, and compliance support. This position is responsible for accounts payable processing, departmental organization, and vendor contract and compliance tracking

Process accounts payable invoices, ensuring proper approval, coding, and supporting documentation prior to payment.

Maintain vendor master records, including W-9 collection and 1099 reporting compliance.

Process employee expense report reimbursements and maintain company credit card expense reports; record the related transactions in the general ledger and reconcile to the credit card statement.

Administer provider travel and vehicle programs, including travel reimbursements, monthly travel allowances, travel mapping and scheduling, and vehicle maintenance tracking.

Support Finance and Legal leadership in maintaining timely and accurate records; maintain organized financial records for audits, compliance reviews, and internal reporting.

Manage departmental correspondence, including incoming/outgoing mail, filing, and document retention (electronic and physical).

Serve as the liaison between the accounting department and other functional areas to ensure smooth communication and timely completion of requests.

Assist with vendor contract administration, including logging, filing, and tracking key vendor agreements and renewals.

Maintain legal entities across multiple states, including required Secretary of State filings, entity registrations, and licensure.

Assist the Accounts Payable Manager with vendor inquiries, payment research, and documentation of accounts payable and administrative processes

• Associate’s degree in Accounting, Business Administration, Finance, or related field preferred; or a minimum of 3 years of related administrative experience required.
• Experience with ERP/accounting systems (Sage Intacct, or similar) preferred.
• Experience with  and SAP Concur preferred.

• Ensure compliance with all federal, state, and local laws, regulations, standards, guidelines, and Eventus Whole Health policies and procedures pertaining to the job.
• Remain informed of any changes to federal, state, and local laws, regulations, standards, guidelines, and Eventus Whole Health policies and procedures that impact the job and the company.
• Promptly report any non‑compliant conduct and/or practices to Eventus Whole Health’s Chief Compliance and Risk Officer.

• Ensure adherence to Eventus Whole Health’s Code of Ethics and Business Conduct.
• Perform the job duties with integrity and professionalism.
• Promptly report any unethical conduct and/or practices to Eventus Whole Health’s Chief Compliance and Risk Officer.

• Strictly protect patient information in accordance with all federal and state privacy laws and Eventus Whole Health policies and procedures.
• Promptly report any violations of…