Program Coordinator IV

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Positions close at 12:00 AM on the posted closing date.

• This position will assist the Fleet Support Manager for Fleet and Materials Management Unit.
• Coordinates the Shop Equipment and Tool Replacement program.
• Works with the Equipment Depot Superintendent, and the 14 Division Area Equipment Superintendents to help determine shop equipment needs and procure new or replacement equipment for the shops.
• Develop and updates program timelines to ensure activities remain on schedule and within budget.
• Works directly with vendors to obtain quotes and enter in requisitions for shop equipment.
• Works with NCDOT Purchasing and State Purchase & Contract to establish contracts as needed for shop equipment procurements.
• Reviews vendor performance, analyzes purchasing options, and recommends cost effective solutions.
• Analyze program and fleet data and prepare reports that support planning, budgeting, and operational decisions.
• Includes evaluation of equipment needs, lifecycle data, utilization, repair, operational costs, and readiness metrics.
• Prepares recurring and special purpose reports to support program planning, budgeting, and management decisions.
• Oversee the equipment and small tool inventories of the shops at the Equipment Depot, perform spot checks of small tool inventories and assist with managing the annual shop equipment and small tool inventories.
• Provides guidance on equipment requests, procurement requirements, documentation procedures, and program timelines.
• Ensure all equipment received is accurately captured in required documentation to support timely invoice payment.
• Supports cross unit coordination to ensure program alignment with operational needs.
• Administer the Fleet Vendor Loyalty Program.
• Specifically, the Ford Pro Parts Loyalty Rewards (PLR) system, to maximize financial earn backs and volume rebates.
• Track and reconcile bi-annual purchasing data against Fleet Identification Numbers to guarantee 100% recapture of eligible rebate funds.
• Reinvest recovered loyalty funds strategically into shop budget to procure specialized tools, shop equipment, and inventory.
• Other duties as assigned.
• Must be able to legally operate a motor vehicle.

The program area for this position includes one or more of the following: working knowledge of the North Carolina procurement process and/or working knowledge of fleet inventory administration.

• Knowledge of the State Procurement Process and applicable purchasing rules and regulations
• Demonstrated ability to analyze programs and fleet data and prepare reports that support planning, budgeting, and operational decisions
• Demonstrated ability to manage multiple tasks, meet deadlines, and ensure project activities stay on schedule and within budget
• Demonstrated ability to establish and maintain effective working relationships with internal and external customers

NC14 $ 52,592-$92,036

Bachelor's degree from an appropriately accredited institution and three (3) years of experience related to the area of assignment; or an equivalent combination of training and experience.

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