Construction Bookkeeper

Construction Bookkeeper

We are seeking an experienced, detail-oriented Bookkeeper with Construction industry experience to join our team in Greenwich, Connecticut. The ideal candidate will have hands-on experience with construction accounting and a solid understanding of the financial processes unique to the construction industry, including AIA billing, job costing, subcontractor payments, and project-related financial reporting.

This individual will work closely with management, project managers, and the Finance Department to support the company's day-to-day accounting operations and help ensure accurate financial records across multiple construction projects. The successful candidate will be highly organized, dependable, and proactive, with the ability to manage multiple priorities, meet deadlines, and maintain accurate records in a fast-paced, project-driven environment.

• Prepare, review, and submit AIA billing applications, including G702 and G703 continuation sheets.
• Prepare and track monthly progress billings, schedule of values, change orders, retainage, and other project-related invoices.
• Monitor accounts receivable and follow up on outstanding customer payments and billing discrepancies.
• Review subcontractor and vendor invoices for accuracy, proper coding, and appropriate project allocation.
• Track subcontractor payment applications, lien waivers, certificates of insurance, and other required supporting documentation.
• Assist with compliance requirements related to owner contracts and subcontractor agreements.
• Maintain accurate records of project costs, billings, collections, and contract balances.
• Process vendor and subcontractor invoices in a timely and accurate manner.
• Match invoices to purchase orders, subcontract agreements, and approved project documentation when applicable.
• Code expenses to the appropriate general ledger accounts, jobs, and cost codes.
• Prepare payments and assist with monitoring payment schedules.
• Record customer payments, apply cash receipts, and reconcile customer accounts.
• Monitor accounts payable and receivable aging reports and communicate issues to management.
• Maintain job cost records and allocate costs to the appropriate projects and cost codes.
• Track labor, materials, subcontractor costs, equipment, and other project expenses.
• Compare actual costs against budgets and contract values and identify discrepancies.
• Assist project managers with cost reports, budget tracking, and work-in-progress (WIP) schedules.
• Track committed costs, change orders, retainage, and remaining contract balances.
• Help ensure project financial information is current and accurate.
• Maintain the general ledger and accurate financial records.
• Perform bank, credit card, vendor, and balance sheet reconciliations.
• Assist with month-end and year-end closing activities.
• Maintain organized digital and physical accounting files.
• Support the preparation of financial reports for management and the external CPA.
• Assist with other accounting and administrative duties as needed.