Executive Assistant

JOB SUMMARY

Come join University of Connecticut!! This role will be part of the Home | Office of the President!

The Office of the President invites applications for the position of Executive Assistant/Project Manager to the Chief of Staff to provide confidential administrative and operational support.

The incumbent in this position will independently perform a full range of administrative and operational support services, preserving confidentiality and exercising a high level of discretion in performing assigned responsibilities. This position serves in the dual capacity of providing executive-level administrative support, as well as logistical and operational support, which may include acting as the agent of the Chief of Staff in routine administrative matters.

• Provide executive-level administrative, logistical, and operational support to the Chief of Staff, occasionally acting as their agent in routine administrative matters.
• Maintain and oversee office communication channels (web, email, university-wide communications, calendars, and new technologies), recommending efficiencies and improvements.

• Manage and coordinate special projects assigned by the Chief of Staff, including monitoring task completion, setting deadlines, organizing events, and aligning resources with subject matter experts.
• Track and report progress of key institutional initiatives (e.g., strategic planning, operational priorities, governance) through dashboards, trackers, and summaries.
• Support research, data gathering, and preparation of background materials for executive decision‑making.
• Draft, proofread, and format correspondence, briefings, and presentations on behalf of the Chief of Staff.
• Coordinate communications with senior leadership, governance groups, and external stakeholders to ensure clarity, accuracy, and alignment with institutional goals.
• Manage and track correspondence to assure timely responses; draft or disseminate communications as directed.

• Assist with daily operations and workflow for the Chief of Staff and coordinate with staff in the President’s Office for seamless coverage.
• Support budget tracking, resource allocation, and administrative processes as assigned.
• Coordinate the meeting logistics (space, time, technology, travel, and etc.) for Cabinet and Senior Leadership Team meetings, ensuring preparedness for all engagements.

• Handle sensitive information with discretion, diplomacy, and professionalism.
• Triage inquiries directed to the Chief of Staff, escalating or resolving as appropriate.
• Support responses to urgent or time‑sensitive matters and conduct research or inquiries to propose resolution options.
• Maintain strict confidentiality in all business and administrative activities.

• Provide administrative support for searches, committees, and task forces overseen by the President’s Office.
• Contribute to overall staff support of the Office of the President, assisting with events, programs, and projects as needed, and offering process improvement suggestions.
• Performs related duties, including back‑up coverage for the Executive Assistant to the President.

• Three or more years of experience providing administrative support to a mid to high level executive or in a fast‑paced business office within a large, complex organization.
• Demonstrated experience managing a complex schedule of activities or equivalent.
• Experience analyzing data or information to support decision‑making; organizing schedules and resources to meet deadlines; managing projects through planning, execution, and completion; and consistently following through on assigned tasks.
• Professional experience preparing written correspondence, reports, or presentations; participating in meetings or discussions requiring clear verbal communication; and working collaboratively with diverse internal and external stakeholders in a support or liaison role.
• Demonstrated experience producing documents and reports with consistent accuracy and adherence to specified formatting standards.
• Experie…