Office Manager - Adult Behavioral Health services

Work where every moment matters.

Every day, more than 40,000 Hartford Health Care colleagues come to work with one thing in common:
Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.

Natchaug Hospital is Eastern Connecticut’s leading provider for children, adolescents and adults with mental illness and substance abuse addictions. We offer a variety of programs including inpatient and outpatient behavioral health, residential treatment for court-involved teenage girls, geriatric services, clinical day treatment schools and chemical dependency services. Through our multi-site network of care, we constantly strive to meet its mission in helping people find their way while educating and empowering individuals to participate in their own care and recovery.

Office Manager provides administrative support, scheduling, EPIC documentation, under direction of the Program Manager, including overall responsibility for medical & educational records, computer data input and general secretarial duties. In addition, the Office Manager provides functions including pre-admission & admission, registration, demographic and insurance verification. Performs the collection of co-pay portions due on account. Provides a detailed review of Epic services and/or gathers other data for reports and is responsible for interdepartmental data exchange.

• Create and maintain records at time of admission, close record at time of discharge, audit records according to Natchaug Hospital and regulatory guidelines, process internal and external record requests assuring confidentiality and appropriate releases of information.
• Take referral information and schedule intakes as assigned, gather appropriate signatures as necessary for admissions, input data into CMHC, arrange for transportation as necessary.
• Provide general clerical support by transcribing and typing various correspondences, answering and routing calls, taking messages, greeting and assisting visitors, distributing mail, maintaining office equipment and arranging for service when needed.
• Coordinates and schedules site/program activities and maintains a calendar of events, meetings and deadlines relevant to service location.

• Ability to use various computer programs including Microsoft Office 365.
• Experience in Medical, Educational or Behavioral Health office setting and diagnostic coding preferred.
• High school diploma or equivalent.
• Excellent organizational and secretarial skills.
• Excellent customer service with internal and external customers.

We take great care of careers.

Hartford Health Care provides eligible employees with an extensive benefits package and all the benefits of working with a top notch organization:

• Medical and dental benefits
• 401(k) plan with employer match up to 7%
• Generous paid time off with accrual starting on the date of hire
• Tuition Assistance
• Discounts on services, products and optional coverages – movie tickets, pet insurance, travel and more!

With locations around the state, Hartford Health Care offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees - we provide a competitive benefits program designed to ensure work/life balance.

Every moment matters. And this is your moment.