Educational Program Coordinator, P3

Under the limited supervision of the Senior Associate Dean for Research and Scholarship (SADRS), provides programmatic support to the SADRS, the PhD Director, the Director of the Biobehavioral Health Lab, and the DeLuca Foundation Visiting Professor in Innovations and New Knowledge.

This position will provide a full range of confidential administrative and support activities for a variety of educational offerings throughout the school. This position requires the ability to work effectively with a wide variety of diverse individuals, to take direction from internal administrators, and to collaborate with the school’s leadership team.

• Assists the Senior Associate Dean for Research and Scholarship and provides programmatic support to the DeLuca Foundation Visiting Professor in Innovations and New Knowledge with administrative and organizational matters related to School and Innovation programs and activities.
• Responsible for coordinating all aspects of administrative support for the SADRS, supporting their efforts to drive and facilitate collaboration across sectors of the School and the University, facilitating the involvement of community partners and constituents, as appropriate, to promote the achievement of the school’s academic objectives and to foster program relevancy and improvement.
• Assists the PhD Director and is responsible for coordinating all aspects of administrative support for the PhD program, including processing paperwork and/or records; reviewing for accuracy, completeness, and compliance with regulations, policies, and procedures; identifying and following up to resolve problems, referring new, unusual or difficult problems to supervisor.
• Monitors and reports on the progression of PhD students from matriculation through graduation. Maintains flow chart. Compiles data and prepares reports to aid in evaluating student progress, program evaluation, and program effectiveness; may recommend changes or improvement; assists major advisor in monitoring student progress and compliance with doctoral program requirements and standards.
• Works closely with the PhD Director and manages the day-to-day administrative operations of the PhD program, coordinates and facilitates meetings and conferences, prepares doctoral progress reports, directly assists doctoral students with the publication of defenses and abstracts, and supports doctoral students’ research and/or scholarship grant submissions.
• Monitors funding opportunities specific to faculty and graduate student interests; identifies and disseminates information weekly using email and listservs to eligible faculty and students with relevant research interests.
• Carries out special assignments per School-wide goals including support of the PhD program evaluation process. Provides research and report writing support, as well as managing the generation of research posters, requiring consultation with other staff members, university offices, or departments.
• Supervises and trains students and work-study labor engaged in general office and event support functions.
• Performs related duties, as required.

• Bachelor’s degree in English, Communication, Management, or a related field.
• Three (3) to four (4) years of experience and extensive knowledge of office administration and program management.
• Demonstrated experience exercising discretion and judgment in the management of confidential matters.
• Excellent written and oral communication skills, organizational skills, and attention to detail.
• Demonstrated ability to perform data management and record-keeping.
• Experience in scheduling, organizing, and managing events, including multiple calendars.

• Five or more years of administrative experience.
• Experience with program administration in higher education or a similar environment.
• One year or more experience in an office with direct student contact.
• Experience using Microsoft Access with a high level of proficiency with Word, Excel, PowerPoint, and Outlook.
• Experience developing and managing databases.
• Experience with education-related accreditation.
• Experience coordinating research activities.
• Excellent interpersonal skills with proven ability to work effectively with a wide variety of individuals including faculty, staff, students, university administrators, and external constituents.

This is a full-time, permanent position located at the Storrs campus. The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment.

The University of Connecticut is an AA/EEO Employer.