Summer Programs Medical Records Coordinator

Job Category : Summer Portals

Requisition Number : SUMME
001515

• Posted :
  October 20, 2026
• Part-Time
• Rate : $41 USD per hour

Showing 1 location

The Hotchkiss School
Lakeville, CT 06039, USA

Department: Hotchkiss School Health Center

FLSA
:
Non-Exempt/Hourly

Reports to
:
Summer Programs Supervising Nurse

Schedule: February 01, 2027 - July 13, 2027

2-4 hours a week; work can be remote or on-campus.

(

Note:

Must attend registration days on June 27 th and July 11 th ).

Travel
:
Rare

Compensation: Hourly pay, $41/hour

Summer Portals at Hotchkiss School includes a wide variety of academic and recreational offerings to rising 6th through 9th grade students, many of whom are experiencing a residential learning experience for the first time. Students come to Summer Portals from diverse nationalities and cultures, seeking academic enrichment and exploration.

Position Summary:

The Medical Records Coordinator oversees the collection of all health forms and vaccines for incoming Summer Portals students. The Medical Records Coordinator will liaise with Summer Portals in the distribution of medical forms, will collect the forms, and evaluate them to ensure completeness. The Medical Records Coordinator will stay in close communication with Summer Portals and the Supervising Registered Nurse regarding missing health forms and vaccinations.

Duties and Responsibilities:

• Coordinate the collection of all student health information forms. Review all student health information ensuring all components of entrance requirements are complete in lead to program dates.
• Be the direct point of contact with parents through email and phone calls to collect missing health forms and vaccines in a timely fashion.
• Facilitate anticipatory planning with portal parents and administrators; correspond with parents to individually identify students’ medical needs and health conditions documented within the health forms provided, preparing for students’ program participation.
  Prepare medical charts for each Summer Portals Student to include the printed health forms and vaccines.
• Communicate with the Summer Programs Coordinator and the Business Office about student health insurance needs.
• Participate in Portals Registration on June 27, 2027, and July 11, 2027, to engage with students and parents about health records and the acquisition of new vaccination documentation. This is particularly important, as some students may receive vaccines in the United States that are not available in their home countries.

Skills and Experience

Required:

• Valid, current license as a Registered Nurse license in the State of Connecticut.
• Possess a high level of personal and professional integrity.
• Possess the ability to effectively communicate with strong interpersonal skills.
• Possess the ability to maintain proper record keeping and care plan management using computer software.
• Possess knowledge of current health issues and nursing assessment skills as they relate to adolescent children, both physical and emotional.
• Must be able to exercise excellent judgment, maintain confidentiality and possess strong organizational skills

Physical Conditions to Perform

Essential Functions:

• Bending, stooping, reaching, lifting, standing, carrying.
• Regular contact with school administrators, teachers, counselors, and other medical professionals.
• Work with students who may have infectious diseases, including but not limited to COVID-19.
• Duties are generally performed in the School Health Center and remotely.

Additional Information:

Compensation & How We Determine Your Pay

Pay: $41.00/hour

Offerings for Non-benefit Eligible (Seasonal): CT Paid Sick Leave accrued based on hours worked, ability to contribute to the 403(b) Plan through Universal…