AP Specialist

Accounts Payable Specialist

Location:

Conroe, TX

Position Type:
Temporary

Schedule:

Monday–Friday

Position Overview:

We are seeking a detail-oriented Accounts Payable Specialist to support the accounting department with high-volume invoice processing, vendor payments, reconciliations, and general accounting functions. Reporting directly to the CFO/Controller, this individual will play an important role in maintaining accurate financial records and ensuring timely processing of accounts payable transactions. The ideal candidate is organized, analytical, and comfortable managing a high volume of invoices while resolving discrepancies and communicating with vendors.

Key Responsibilities:

• Process approximately 1,000 invoices per month, including matching, coding, batching, and entering invoices into the accounting system.
• Post invoice batches and reconcile transactions to ensure accuracy.
• Prepare weekly vendor payment schedules and assist with payment processing, including manual checks.
• Reconcile monthly vendor statements and research outstanding invoices or payment discrepancies.
• Communicate with vendors to resolve billing issues, answer inquiries, and maintain positive working relationships.
• Perform general ledger postings and assist with monthly and year-end account reconciliations.
• Reconcile accounts payable sub-ledgers to the general ledger.
• Prepare and record accruals and ensure balances are properly reconciled.
• Assist with sales tax reporting and reconciliations across multiple taxing jurisdictions.
• Maintain organized accounting files, including invoices, proof of delivery documentation, certificates of insurance, and W-9 forms.
• Support the CFO/Controller with routine accounting activities and special projects as needed.

Qualifications:

• Previous experience in accounts payable or a related accounting role.
• Experience processing a high volume of invoices in a fast-paced environment.
• Knowledge of invoice coding, vendor payments, account reconciliations, and general ledger postings.
• Familiarity with accruals, sales tax reporting, and month-end or year-end close activities preferred.
• Strong data entry, organizational, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Excel, and experience with accounting software.
• Strong communication skills and the ability to work effectively with vendors and internal teams.

Ideal Candidate:
The successful candidate is dependable, proactive, and capable of balancing multiple priorities without sacrificing accuracy. They should be comfortable working independently, identifying discrepancies, and supporting the day-to-day accounting needs of a busy finance department.