Part-Time Specialist III, Bursar's Office

Part-Time Specialist III, Bursar's Office

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Commitment to Mission
The job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

Job Description
Purpose and Scope: The Part Time Specialist III, Bursar’s Office supports other staff by performing task-oriented duties while providing clerical, administrative, and/or operational support under general supervision. Monitors the progress and efficiency of workflow and responds to changes in student needs as necessary. Handles monetary transactions for student accounts. Provides guidance to students and affected departments with regard to tuition, fees, payment plans and collection efforts.

Essential Job Functions

• Analyzes and resolves issues with students and third-party sponsors regarding billing, student records, payment of tuition and fees, tax statements and online payment plans
• Communicates verbally, online, and in written form with students, staff, and outside parties regarding tuition and fees owed to maintain enrollment, overdue tuition and fees, and accounts sent to collections; communicates with corporate sponsors regarding tuition and fees billed
• Manages cash received by balancing cash drawers, petty cash box, and registration change drawer; prepares bank deposits for pickup by armored courier; applies waivers, exemptions, and third-party payments to student accounts
• Ensures compliance with established customer service plans, financial reporting requirements, and LSC policies and procedures for dealing with students, staff, and administration through written and electronic communications and the accurate assessment and analysis of objectives
• Accounts for cash, checks, and credit card payments for LSC credit/non-credit courses, LSC-Testing Center, LSC-Wellness Center, Harris County Public Library, Performing Arts Center, student organizations, and miscellaneous campus activities
• May report, review, research and reconcile functions for daily student receivable deposits, operating funds, cash boxes, petty cash, and student account status
• Prepares month-end journal entries to clear suspense accounts and replenish petty cash; places orders for petty cash and registration cash from bank for operations
• Submits void and re-issue forms for checks that need to be voided/stopped/re-issued to System Office
• Responsible for other reasonable, related duties as assigned

Knowledge, Skills And Abilities

• Requires detailed analytical skills and a high level of accounting skills and knowledge
• Proficiency in use of personal computer workstation with standard software applications
• Excellent interpersonal and organizational skills to interact with subordinates and direct/coach work efforts
• Excellent interpersonal relationship and communication skills
• Ability to organize functions to ensure compliance with deadlines and regulatory requirements
• Ability to transfer knowledge to subordinates and higher authorities; ability to determine the approach for doing the work
• Ability to work in an environment that may have unpredicted requirements or demands
• Ability to follow specific procedures that may result in interaction with co-workers, citizens, or other individuals
• Ability to work in a responsive environment where co-workers or citizens bring problems to incumbent for resolution; ability to determine the problem and create an individual solution
• Ability to prepare and/or process purchase orders
• Ability to make recommendations that affect the budget

Physical Abilities
The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule…