Financial Secretary/Maintenance
Listed on 2026-10-11
-
Administrative/Clerical
Office Administrator/ Coordinator
JOB STATUS: OPEN
POSTING DATE: 10/08/2026
CLOSING DATE: 10/23/2026 04:00 PM
POSTING NUMBER: 055321
LOCATION:
Maintenance Department - 930
POSITION TITLE:
Financial Secretary/Maintenance
Performs secretarial functions to support the efficient operation of purchasing and budget functions of the Maintenance Department.
DUTIES and RESPONSIBILITIES:- Prepare correspondence, memorandums, forms, requisitions, and reports for Maintenance office.
- Process field purchase orders in a timely manner.
- Follow Board policy on all matters.
- Maintain bid specifications and purchasing files.
- Answer incoming calls, take messages, and route them to appropriate staff.
- Answer incoming calls and handle questions and requests that fall within level of responsibility.
- Perform routine bookkeeping tasks, including simple arithmetic operations to maintain department budget records.
- Assist with preparation of purchase orders and payment authorizations.
- Assist Maintenance staff with issuing internal purchase orders.
- Assist all District staff with creating work orders.
- Assign work orders to appropriate staff.
- Follow established safety procedures and techniques to perform job duties.
- Respond to emergency calls as needed and be on-call/stand-by as assigned by supervisor.
- Maintain confidentiality.
- Other duties assigned.
- Three to five years of secretarial experience
Education/Certification:
- High School Diploma or GED
Special Knowledge/
Skills:
- Proficient typing, keyboarding, and filing
- Ability to use personal computer and software to develop spreadsheets, databases, and word processing
- Knowledge of basic accounting principles
Mental Demands/Physical Demands/Environmental Factors:
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Other: Prolonged talking or listening. Specific vision abilities include close vision, depth perception, and the ability to adjust focus.
Environment: May work prolonged or irregular hours; occasional district wide travel
Mental Demands: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; work with frequent interruptions; maintain emotional control under stress
SALARY:PAY GRADE: AS - 4 - Minimum hourly rate - $17.00
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