Benefits Specialist

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Support the day-to-day administration of the District’s employee benefits programs, with a focus on ACA compliance and reporting. Provide customer service to employees, maintain accurate records, and ensure timely and compliant processing of benefits-related transactions.

• Assist with administering employee benefits programs such as group health, dental, life, disability, and medical reimbursement plans.
• Respond to employee benefit inquiries and concerns by phone, email, and in person, ensuring timely, accurate, and courteous resolution; refer complex or policy-related matters to the Benefits Coordinator as appropriate.
• Conduct benefits orientation meetings and assist new employees with enrollment.
• Assist with the annual enrollment process, including preparation and review of enrollments.
• Process mid-year benefit changes in accordance with established guidelines and timelines.
• Process employment separation forms to ensure accurate insurance end dates and premium deductions.
• Maintain employee benefits records and databases, ensuring accuracy and completeness of all information.
• Complete and submit employer statements for disability and life insurance claims.
• Provide assistance to employees regarding retirement programs, including TRS and voluntary savings plans (403(b) and 457), in accordance with established procedures.
• Administer payment and eligibility records for substitute, part-time, and temporary employees enrolled in the District’s group health plan.
• Approve electronic insurance payments as required, in collaboration with Payroll.
• Serve as the subject matter expert on ACA compliance, including eligibility, affordability, measurement/stability periods, mandatory IRS reporting, Marketplace notices, and TIN error resolution.
• Maintain knowledge of federal ACA requirements and related reporting regulations to ensure District compliance.
• Prepare, review, and maintain ACA-related employee data and reports, including eligibility, offer of coverage, affordability, coding, and Form 1095-C/1094-C to ensure accurate tracking and timely submission. Complete filings once approved by leadership.
• Coordinate with ACA vendors to ensure accurate data management, system configuration, and compliance with all reporting deadlines.
• Analyze ACA-related notices, including Health Insurance Marketplace and Employer Shared Responsibility Payment (ESRP) communications, and recommend appropriate actions for approval; carry out responses as directed.
• Support employees, Human Resources team members, and administrators with ACA questions or compliance issues, escalating complex matters when necessary.
• Monitor changes in ACA regulations and communicate relevant updates to the Director of Human Resources – Benefits for implementation and compliance.
• Assist with administrative retirement and service pin recognition events.
• Assist with employee health fairs and screening events.
• Assist with development and distribution of benefits communications.
• Assist with maintaining Human Resources website content related to benefits programs.
• Document and maintain procedures for assigned responsibilities.
• Compile, maintain, and file reports, records, and other required documentation.
• Serve as a member of the Employee Benefits Committee.
• Assist with new hire processing.
• Maintain confidentiality of information.
• Follow District safety protocols and emergency procedures.
• Perform other duties as assigned.

• Experience in benefits administration, insurance, human resources, or a closely related field

Education/Certification:

Special Knowledge/

Skills:

• Working knowledge of employee benefits programs and applicable federal and state laws, including but not limited to the…