Executive Assistant to Chair

review of applications begins immediately; position open until filled.

apply via the university online employment at https://jobs.uca.edu, submitting a letter of interest, resume, and names of three references with contact information.

title information

full-time/part-time

full-time/part-time full time

salary range

salary range $31200.00

will this position be onsite, remote, or hybrid?

will this position be onsite, remote, or hybrid? Onsite

position information

posting number

posting number nc1202026

working title

working title assistant to the chair

department org

department org 348000 - dept of comm science & disorders

why should you work at uca?

we are excited that you are considering joining the uca family—the faculty, staff, students and alumni—who make the university of central arkansas a great place to work!

at the university of central arkansas, we value our employees striving to maintain a work-life balance. We realize that this affects the overall well-being of employees while learning to prioritize challenging work and the ability to make a difference. Participation in university-wide flexible work schedules may be available for certain positions. Training is provided on systems or job-specific software, and tools are available supporting professional and personal development.

The benefits package allows you to customize your benefits to meet your current needs, with the ability to adjust them as your priorities change. This includes university contributions to health, dental, life and disability insurance, 80% tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a retirement program with university contributions of 10% of employee salary.

Also available are health and wellness incentives, as well as access to sports and cultural activities on campus for the family, free gym membership and equipment rentals.

position summary

the assistant to the chair is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.

job duties and responsibilities

the assistant to the chair is responsible for fulfilling overall clerical duties related to the department of communication sciences and disorders. This involves managing academic coordination, facilities, budgets, and personnel operations. Core responsibilities include managing course scheduling, enrollment, and reporting within banner and argos; overseeing full-lifecycle hiring, personnel records, and work-study budgets via people admin; and directing day-to-day facilities, key access, inventory, and equipment calibration.

Financial duties encompass tracking departmental and foundation budgets, processing procurement, preparing financial reports, reconciling end-of-year accounts, and handling faculty and student travel logistics in compliance with university policy. Additionally, this position assists in planning departmental events, maintains the digital and web presence, supports clinic workflows, ensures compliance with capcsd accreditation standards, and collaborates on college-wide staff engagement initiatives and other duties as assigned.

knowledge, skills, and abilities

good oral and written communication skills are essential. Ability to operate standard office equipment; liaise with faculty, healthcare professionals, students and the public; oversee purchasing, maintenance, and repair of clinic equipment; hire and manage student workers. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to…